Administrative Assistant

$22.01 per hour Specific Job Summary The Administrative Assistant provides organizational and administrative support to department(s) and its team members. Enters and retrieves work related information contained in computer databases to update records, files, reservations, etc. Addresses inquiries from guests and associates via telephone and in person. Transmits information or documents using a computer, mail, or fax machine. Prepares letters, memos, and other documents using e-mail, word processing, spreadsheet, database, or presentation software. Processes incoming and outgoing mail. Creates and maintains computer and paper‑based filing and organization systems for records, reports, and documents. Compiles, copies, sorts, and files records of departmental activities and business transactions. Policies and Procedures Maintains confidentiality of proprietary materials and information. Protects the privacy and security of guests and coworkers. Follows company and department policies and procedures. Ensures uniform, nametag, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures. Performs other reasonable job duties as requested by Supervisors. Communication Answers telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call. Speaks to guests and co-workers using clear, appropriate and professional language. Prepares and reviews written documents (e.g., daily logs, business letters, memorandums, reports), including proofreading and editing written information to ensure accuracy and completeness. Communicates efficiently with others to effectively exchange information. Guest Relations Addresses guests' service needs in a professional, positive, and timely manner. Listens and responds positively to guest questions, concerns, and requests using brand or property specific processes to resolve issues and build trust. Welcomes and acknowledges each guest with a smile, eye contact, and a friendly verbal greeting, using the guest's name when possible. Anticipates guests' service needs, including asking questions to better understand needs and watching/listening to guest preferences and acting on them whenever possible. Thank guests with genuine appreciation and provides a fond farewell. Assists other associates to ensure proper coverage and prompt guest service. Working with Others Supports all co-workers and treats them with dignity and respect. Develops and maintains positive and productive working relationships with other associates and departments. Partners with and assists others to promote an environment of teamwork and achieve common goals. Handles sensitive issues with associates and/or guests with tact, respect, diplomacy, and confidentiality. Physical Tasks Enter and locate work‑related information using computers and/or point of sale systems. Moves, lifts, carries, pushes, pulls, and places objects weighing less than or equal to 10 pounds without assistance. Documentation/Reporting Creates and maintains computer and paper‑based filing and organization systems for records, reports, documents, etc. Computers/Software Transmits information or documents using a computer. Enters and retrieves information contained in computer databases and software to update records, files, reservations. Prepares letters, memos, and other documents using e‑mail, word processing, spreadsheet, database, or presentation software. Office Equipment Transmits information or documents using mail, or fax machine. Operates standard office equipment such as telephone, voice mail, fax, photocopier, calculator, and electronic peripherals. Safety and Security Reports work related accidents, or other injuries immediately upon occurrence to manager/supervisor. Follows company and department safety and security policies and procedures to ensure a clean, safe, and secure environment. Analytical Skills Computer skills Learning Interpersonal Skills Customer Service Orientation Teamwork Diversity Relations Communications Electronic Communication Writing (business writing an advantage) Applied Reading Personal Attributes Integrity Positive Demeanor Presentation Initiative Stress Tolerance Organization Detail Orientation Time Management Multi‑Tasking Planning and Organizing Computer Software Typing Microsoft Office (working knowledge of 365 suite an advantage) Proficiency in Microsoft Excel and SharePoint Preferred Qualifications Education – Minimum high school diploma / G.E.D. equivalent. Related Work Experience – At least 1 year of related work experience. Supervisory Experience – No supervisory experience is required. Hyatt Vacation Ownership is an equal‑opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. This position is at a location where Hyatt is not the employer. The employer of individuals working at this hotel may be a third‑party management company that is responsible for all employment benefits and obligations at this location. Hyatt Regency Bellevue on Seattle's Eastside | Bellevue , WA , US #J-18808-Ljbffr