Human Resources Coordinator

Human Resources CoordinatorCalista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.Calista Brice is a dynamic family of 20+ companies tackling the toughest challenges in construction, engineering, and environmental services. Founded in 2012 and backed by over 60 years of industry experience, we've grown into a powerhouse group that combines the resources of a large organization with the agility and personal touch of smaller firms.Our team provides centralized services for our companies, such as IT, HR, and business operational support. We deliver these vital services so our subsidiaries can focus on their specialized work. As part of our team, you'll develop versatile business skills while building relationships across diverse industries and making a meaningful impact on our entire organization. Your expertise will directly support our mission of strengthening our subsidiaries while creating opportunities that benefit Alaska Native communities.As the Human Resources Coordinator, you will work onsite in Houston, TX and will provide essential administrative and operational support to the HR team across multiple Calista Brice subsidiary companies. You will assist with recruitment, onboarding, union dispatch, offboarding, and administering employee benefits and HR programs. You will also support HR compliance, maintains accurate employee records, prepares HR reports, and serves as a point of contact for employee inquiries.Responsibilities:Maintain current knowledge of and ensure compliance with all applicable Federal, State, and local employment laws and regulations where the company operates.Ensure HIPAA processes are followed by maintaining PHI confidentiality.Assist with keeping up-to-date with company policies and government regulations, ensuring accurate filing and documentation.Facilitate recruitment efforts by posting job openings and ensuring job postings meet all federal, state, and corporate requirements.Assist in the recruitment process, including reviewing resumes, scheduling interviews, and supporting selection decisions.Facilitate pre-employment processes, including drug testing, background checks, and occupational health screenings.Communicate with stakeholders about new hire status and details to ensure timely onboarding.Coordinate and manage the onboarding process for non-union employees, including completing new hire paperwork and benefits enrollment.Assist with union onboarding and offboarding processes.Maintain accurate and up-to-date employee records within the HRIS (Human Resources Information System).Assist with administering employee benefits, including health insurance, retirement plans, and seasonal/rotational employee benefits. Act as a point of contact for benefit inquiries.Assist with processing benefit deductions for temporary and seasonal employees and help with annual benefits lookback reviews.Support annual Benefits Open Enrollment by coordinating employee participation and assisting with necessary communications.Assist with employee performance evaluation programs, tracking completion and ensuring timely submission.Review corporate and subsidiary policies with employees and address any questions or concerns they may have.Provide exceptional customer service and follow-up to both internal and external customers to ensure clarity and satisfaction.Assist with leave management, including FMLA, personal medical leave, and special leave, and ensure compliance with company policies and applicable laws.Track and maintain accurate records of employee leave, coordinating with employees and managers to ensure proper documentation is submitted.Maintain a log of compliance postings and other required documents, ensuring timely updates and postings in all relevant work areas.Collaborate with departments such as payroll and accounts payable to ensure smooth business workflows and process integration.Attend HR-related training sessions to stay informed of best practices, legal updates, and other relevant HR trends.Maintain department files, ensuring organization and compliance with policies and regulatory requirements.Assist in preparing HR reports and metrics to support management decisions (e.g., turnover, open positions, benefits participation).Serve as a point of contact for general HR questions from employees, escalating complex issues to the HR Business Partner.Assist with document preparation for audits and HR compliance reviews.Work in a constant state of alertness and in a safe manner.Perform other duties as assigned.Supervisory Functions:This job does not have any direct supervisory responsibility.Knowledge, Skills & Abilities:Basic understanding of human resource management principles and best practices, including recruitment, selection, training, compensation, benefits, labor relations, and personnel information systems.Knowledge of local, federal, and state employment laws and regulations, including those specific to Alaska Regional Native Corporations and Native American tribal regulations.Ability to manage and protect sensitive and confidential information with the utmost discretion and professionalism.Ability to adapt to changing HR practices, policies, and technology, and to remain flexible in a dynamic work environment.Excellent organizational skills with the ability to manage multiple HR tasks and prioritize effectively to meet deadlines in a fast-paced work environment.High attention to detail and accuracy in processing HR-related documents, ensuring compliance with policies, laws, and regulations.Strong time management skills with the ability to handle competing priorities and tasks efficiently while maintaining a high level of productivity.A customer-focused approach to internal HR services, with a strong commitment to providing excellent support to employees and managers.Advanced skills in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software for data management, reporting, and communication.Proficiency in using HRIS (Human Resource Information Systems) for maintaining employee records, managing payroll, and supporting HR functions.Strong ability to analyze complex issues, including both logical challenges and interpersonal matters, and resolve them effectively.Excellent written and verbal communication skills, with the ability to professionally interact with employees at all levels and external partners.Ability to calculate rates, ratios, and percentages, as well as interpret and present data in graphical formats.Ability to work both independently and collaboratively within a team, contributing to collective goals and supporting organizational objectives.Skilled in facilitating and participating in group meetings, ensuring productive discussions and alignment with HR objectives.Willingness and ability to pursue ongoing education and professional development to stay current with changing laws, industry standards, and best practices.Ability to work a flexible schedule as needed to meet business demands and support the HR department.Valid driver's license and ability to operate a motor vehicle safely and efficiently. Willingness to travel up to 25% of the time to support HR functions across locations.Ability to work effectively in a Native Corporation multi-business environment, respecting diverse cultures and organizational structures.Who is Calista Brice LLC looking for?Minimum Qualifications:High School Diploma or equivalent required.At least two (2) years of experience in an HR support role, administrative position, or relevant field required.Valid state driver's license and qualified to operate a vehicle under the conditions of Company's Driving Policy required.Ability to pass drug, driving, and background screening.Preferred Qualifications:Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field preferred.PHR/SPHR (or SHRM-CP/SHRM-SCP) or equivalent preferred.Previous experience working in Workday, Spectrum, Deltek, or Costpoint preferred.Ability to communicate effectively in both English and Spanish is preferred.Working Environment:The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Calista Brice has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. The noise level in the work environment is moderate. Work may require occasional weekend and/or evening work.More reasons you will love working with Calista Brice LLC:Competitive wages and bonus programs – We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.Tuition reimbursement.