Administrative and Fiscal Support Specialist (Cancer Epidemiology) - (0097714T)

Administration And Fiscal Support Specialist (Cancer Epidemiology)

Position Number: 0097714T

Hiring Unit: RES & DEAN OF GRAD DIV, CANCER CT HI, CANCER CT HI

Location: Honolulu, Kak'ako, Hawai'i

Date Posted: August 26, 2026

Closing Date: September 8, 2026

Band: A

Salary: salary schedules and placement information

Additional Salary Information: PBA, minimum $4,627

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Duties and Responsibilities:

1. Serves as the Administrative and Fiscal Support Staff for the UH Cancer Center Cancer Epidemiology Program.
2. Coordinates with Grants office in preparing extramural grant proposals, including federal electronic grants for submission to the Grants Office for processing as needed.
3. Monitors receipt of time sensitive reports such as Pcard transaction logs. Reviews, analyzes and reconciles information reported.
4. Liaises with vendors on quotes, terms and conditions, product substitutes, prices, discounts, availability, shipment, etc.
5. Supports the Cancer Epidemiology faculty in ensuring RCUH staff Timesheets are submitted in a timely manner; Helps UH Cancer Center HR in gathering information for UH and RCUH recruitment and visa processing.
6. Prepares and/or monitors expenditure reports to ensure accuracy and completeness of documents including but not limited to UH & RCUH requisitions, purchase orders, AFPs, cash reimbursements, travel requests and completions.
7. Receives, reviews, tracks and conducts inventory of filed documents pertaining to grant projects/proposals, payments, procurements, etc., and develops an efficient record and filing system for easy access and retrieval.
8. Coordinates regular Cancer Epidemiology Program meetings/ conferences/seminars by planning, scheduling, preparing agenda among others and effectively communicating with team members.
9. Keeps track of office supplies and prepares orders to replenish them as needed.
10. May review and coordinate the work of volunteers and student workers.
11. Assists the Cancer Epidemiology Program Director in preparing program annual budget projections and personnel and non-payroll expenditures, and in monitoring faculty FTE funding and budgets in coordination with the Fiscal Office.
12. Assists with administrative support to PIs as it relates to the overall grants' management, budget and budget forecasting, overseeing internal and external funding & daily administration of program funds & personnel requirements.
13. Other duties as assigned.

Minimum Qualifications:

1. Possession of a baccalaureate degree in Business Administration, Management Health Sciences or related field and one (1) year of progressively responsible professional experience with responsibilities for Office administration, business management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Functional knowledge of principles, practices and techniques in the area of Office administration, business management, and/or health sciences as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Functional knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with Office administration and business management and/or health sciences.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of office and/or business management.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software.

Supplemental Qualifications:

1. Excellent time-management and organizational skills.

Desirable Qualifications:

1. Functional knowledge of lab standards, rules, regulations, equipment and safety procedures.
2. Functional knowledge of UH and RCUH fiscal and personnel administrative policies and procedures and its applicable federal and state laws.
3. Experience in coordinating events.

University of Hawaii system