Administrative Specialist

Administrative Assistant Are you someone who pays attention to detail? Are you a people person who can communicate with diverse individuals? Are you organized and able to meet deadlines? Toland Law is growing, and we're looking for a reliable administrative assistant. This critical function includes important tasks related to client services and direct legal support. The ideal applicant is familiar with office equipment and procedures and has excellent communication skills. This is a part-time, in-office position for 15-20 hours per week. Immediate start. Responsibilities Copy, scan, and file documents to support the attorney. Maintain calendar, schedule meetings, conferences, and teleconferences. Oversee office communications, refer inquiries, and manage follow-ups. Open, maintain, and close client files in accordance with established procedures. Assemble document packages in accordance with established procedure. Organize documents; set up and maintain orderly files. Help set up and maintain client-related tracking tools. Update the firm's website and social media with relevant content. Qualifications Familiar with common office procedures. Pay attention to detail and complete tasks with a high degree of accuracy. Proficiency in MS Office. Capacity for multitasking and time management. Professional demeanor and ability to develop rapport with clients. Integrity and discretion when working with confidential documents and client matters. Strong organizational skills. Proven work experience as an administrative assistant. Previous law office experience preferred. Compensation $19 - $21 hourly About Toland Law Toland Law is an estate planning and elder law firm dedicated to helping clients protect what they've built, care for their loved ones, and create a meaningful legacy. We serve clients with professionalism, courtesy, and respect during some of life's most important transitions.