Senior Administrative Specialist

Senior Administrative Specialist

Kleinfelder has an exciting opportunity for a Senior Administrative Specialist! This role supports our Boston office, the hub for New England operations, combining high-level administrative and office management support to keep projects and people moving. Working closely with teams, manage the office environment, and handle day-to-day needs with flexibility and independence. It's a great opportunity for a self-starter to gain broad experience, improve how things work, and make a real impact. Perfect for someone who enjoys variety, takes initiative, and thrives in a fast-paced setting. This is a part-time position with the opportunity for it to become a full-time position in the future.

Responsibilities:

• Support daily office operations and administrative functions at the assigned Boston office, including coordinating office supplies, car rentals, and general administrative support. Occasional travel to a regional office may be required based on business needs.
• Support HR activities, including onboarding, employee documentation, and responding to general team requests.
• Assist with Health & Safety program by conducting monthly office safety inspections, tracking compliance, and ordering PPE as needed.
• Support the local IT program by supporting new hires and existing employees with technology needs, including laptop setup, equipment deployment, and shipping IT equipment.
• Manage fleet operations, including vehicle assignments, monthly safety inspections, and coordinating maintenance, repairs, and recall appointments.
• Serve as the primary point of contact for coordinating Kleinfelder employee and subcontractor security badging and access to Massport facilities, ensuring timely processing and compliance with security requirements. Travel to Massport/Boston Logan Airport is required as needed
• Perform other administrative duties and special projects as assigned

Requirements:

• 5+ years of administrative or office management experience
• Comfortable with Microsoft Office and internal systems
• Basic knowledge of HR, Health & Safety, IT, and fleet management
• Strong organizational, communication, and problem-solving skills

Preferred Skills:

• Experience working within the Architecture, Engineering, or Construction industry is strongly preferred
• Experience with HRIS, CRM, or project management systems
• Comfortable using dashboards, UKG, Deltek, or similar platforms
• Advanced Microsoft Office skills, including Excel and Teams
• Experience improving office processes or implementing new systems
• Strong attention to detail and proactive problem-solving skills
• Previous experience in a fast-paced, multi-tasking environment

Progress with an Employer that Values You

Kleinfelder, and its' subsidiaries and affiliates, is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:

Benefits: Kleinfelder, and its' subsidiaries and affiliates, offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays.

Massachusetts: The expected salary range for the position is displayed in accordance with the Massachusetts Wage Transparency Act. Final agreed upon compensation is based upon individual qualifications and experience. Salary range: $25.80hr. - $42.26hr.

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

Equal Opportunity: Kleinfelder, and its' subsidiaries and affiliates, is an Equal Opportunity Employer Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)