Accounting Coordinator

Job Description

Job Description

About Us

RSM is a 30-year-old Charlotte-based experiential marketing agency specializing in retail events, shopper marketing, consumer promotions, and live brand experiences. We strive to create and develop campaigns that connect consumers and brands through meaningful experiences and flawless execution.

Job Overview

The Accounting Coordinator supports RSM’s day-to-day accounting operations, with a primary focus on accounts payable and accounts receivable. This role is responsible for processing financial transactions, maintaining accurate records, supporting billing and collections, and providing general accounting support to the organization.
The ideal candidate would consider themselves adaptable and detail-oriented. They thrive in a fast-paced, collaborative environment and seek out opportunities to learn and build new skills.

Responsibilities & Duties

• Process vendor invoices and ensure appropriate coding, documentation, and approvals are obtained
• Prepare and process vendor payments in accordance with established procedures
• Maintain accurate accounts payable records and vendor information
• Assist with vendor setup and respond to routine vendor inquiries
• Prepare and distribute client invoices and maintain accurate accounts receivable records
• Track outstanding receivables and follow up on past-due balances, partnering with Account leads as needed to confirm accurate client billing information and support collection efforts
• Record and apply client payments and assist with resolving payment discrepancies
• Assist with bank and account reconciliations
  
• Assist with reconciling vendor statements and account discrepancies
• Maintain accurate and organized financial records and supporting documentation
• Assist with month-end and year-end close activities in coordination with leadership and external accounting partners as needed
• Support shared-services billing and other recurring accounting activities
• Assist with expense reporting, corporate card reconciliation, receipt tracking, and transaction coding
• Provide general administrative and accounting support to the organization
• Assist with special projects and perform additional duties as assigned

Requirements

• Associate’s degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent relevant experience will be considered
• 1–3 years of experience in accounts payable, accounts receivable, bookkeeping, or a related accounting support role required
• Experience with QuickBooks Online, Ramp, ADP, or similar accounting, expense management, and payroll software required
• Demonstrates a high level of integrity, professionalism, discretion, and sound judgment when handling confidential financial information and company funds
• Familiarity with BambooHR, Asana, or similar platforms preferred
• Proficiency with Microsoft Office applications
• Basic understanding of accounting principles and AP/AR processes
• Strong attention to detail and commitment to accuracy, accountability, and following established financial procedures
  
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong written and verbal communication skills