People Operations Coordinator

Job Description

Job Description

Gator Bio, the leading developer and manufacturer of Next Generation Bio-Layer Interferometry (BLI) biosensor technology and services utilized by life science researchers within the biopharma, drug discovery, pharmaceuticals and biotherapeutics. Headquartered in Palo Alto, CA, we provide BLI label-free solutions involving instrumentation, software, and consumables utilized for measuring real-time biomolecular interactions. General applications include quantitation, kinetic analysis, and epitope binning. Our mission is to simplify and accelerate biological analysis for biotherapeutic research and development.  

We are looking for a Part Time People Operations Coordinator to recruit new positions, manage our HR information system, and assist with the day-to-day functions of the Human Resources department. This position will report to the Human Resources Generalist. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Schedule and coordinate interviews with candidates. Conduct the initial HR phone screen.  

• Build candidate profiles and interview pipelines with hiring managers.  

• Collaborate with external recruiters. Actively and passively recruit potential candidates.  

• Maintaining and updating HRIS and ATS.  

• Manage employees’ personnel records, documentation, and information.  

• Process documentation for new hires, terminations, promotions, benefits, policies, employee signatures, etc.  

• Conduct audits for compliance, payroll, benefits, and attrition.   

• Conduct HR onboarding training for new hires. Prepare documentation for offboarding.   

• Facilitate bi-annual performance review cycles.   

• Administer regular employee engagement surveys. Collect pulse data through new-hire surveys and exit interviews.   

• Improve company retention.  

• Assign mandatory training for staff. Coordinate annual safety trainings and new-hire trainings.  

• Assist with leave of absence documentation for FMLA, PDL, CFRA, etc.  

• Revise and update company policies and the HR handbook.  

• Coordinate with external legal counsel regarding employment law and immigration assignments.   

• Any additional duties as assigned.  

QUALIFICATIONS

In order to be successful in this role, you will meet the following requirements:  

• Bachelor’s degree in human resources, business management, or similar field.  

• 1 – 2 years’ experience in and HR and/or recruiter role.  

• Experience with BambooHR and Lever is a plus.  

• High level of integrity, confidentiality, flexibility, and action oriented.  

• High attention to detail, excellent organizational skills, and ability to multitask.  

• Good judgement skills with the ability to analyze and revise operating practices to improve efficiency.  

• Excellent interpersonal and verbal communication skills.  

• Proficient with Microsoft Office Suite, especially Outlook calendar management.  

POSITION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Ability to lift, push, pull, carry, and/or move 25+ lbs. 

• This role will require long periods of standing, walking, and sitting. 

• The employee will be required to use hands for computer work and phone calls 

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.