Construction Secretary

Construction Secretary

The District Services Department is seeking a Construction Secretary to serve under the supervision of the Maintenance and Operations Director.

Under direction, perform a variety of responsible secretarial work for the Director of Construction and Facilities; responsible for the operation of the Construction office; and perform related duties as required.

Examples of essential duties and responsibilities:

• Plan, layout, and perform a wide variety of clerical and secretarial work;
• Interpret, communicate and apply District and school rules, procedures, and policies;
• Take notation; type meeting minutes, orders, bulletins, reports, documents and statistical data;
• Prepare periodic reports, including searching for materials from various sources and handling details of presentation;
• Assist staff members or contractors in contacts with District programs, sites, and staff, referring the most complex problems to the Construction Director or project manager designee;
• Compose: correspondence, letters, memoranda, or reports independently or with minimum instruction;
• Arrange schedules, meetings, and conferences;
• Generate and maintain financial and statistical records and reports;
• Account for budgeted items utilized in the Construction office;
• Requisition and maintain records of supplies and equipment;
• Create, revise, and/or supervise the maintenance of filing systems; and
• Plan, provide work direction, and assist in the review of work of assistants.

Knowledge of:

• Office practices and procedures, including business correspondence, filing, and operation of office equipment;

Ability to:

• Interpret, communicate, and apply rules, regulations, laws and policies;
• Compile and maintain numerical records and reports;
• Make mathematical computations rapidly and accurately;
• Plan, schedule, and coordinate work of assistants;
• Compose letters independently;
• Exercise independent judgment and discretion;
• Establish and maintain effective working relationships with others.
• Take professional notation in a legible and accurate manner.
• Create electronic documents from clear copy, verbal or written instructions; and
• Display and maintain computer software competency.

Experience/Training/Education:

Any combination equivalent to:

Graduation from high school or an accredited secondary educational institution; four years of increasingly responsible office or secretarial experience.

Materials Please submit the online application and attach the following:

• Letter of interest, attention Mark Miller, Assistant Superintendent of Human Resources
• A current resume outlining relevant experience
• Proof of High School Diploma or Equivalent (higher if applicable)

Perform a variety of responsible secretarial work for the Executive Director of Construction and Facilities; be responsible for the operation of the office; and do related work as required. Requires a high school diploma or an accredited secondary educational institution; four years of progressively responsible office or secretarial experience preferred, including some experience in a school district setting.

Effective 7.1.2025: 2025-2026: Salary schedule increase of 2% and a 2% off-schedule payment at year-end. 2026–2027: Salary schedule increase of 60% of the statutory funded COLA, plus any funded ongoing augmentations as provided in the State Budget Act; 2% off-schedule payment at year-end. 2027–2028: Salary schedule increase of 50% of the statutory funded COLA, plus any funded ongoing augmentations as provided in the State Budget Act; 2% off-schedule payment at year-end