Warehouse Administrative Assistant

Warehouse Administrative Assistant

At Scan Design, we don't just sell furniture; we curate sanctuaries. For over 50 years, we have built a reputation across Florida as the premier destination for high-end home furnishings. We search the world to bring our clients the very best selection of quality home furnishings, backed by unmatched customer service from the showroom through delivery and beyond. Adhering to our core values of commitment, pride, and passion empowers our team to be true brand ambassadors while delivering dreams through timeless design.

If you thrive in a collaborative environment committed to excellence, we invite you to join our warehouse team as an Administrative Assistant. In this role, you will support daily warehouse operations, maintain precise records, coordinate documentation for inventory and deliveries, and serve as a vital point of contact between our stores, warehouse, and home office.

Compensation & Professional Rewards

• Comprehensive Health, Dental, and Vision insurance
• Life Insurance and Disability coverage options
• 401(k) retirement plan with company match
• Paid Time Off (PTO) and employee discounts

Key Responsibilities

• Manage customer communications, including appointment scheduling, confirmation calls, delivery rescheduling, and pick-up facilitation.
• Coordinate with Store Managers by sharing pre- and post-delivery manifests and notes.
• Reconcile delivery paperwork, perform audits, close out tickets, and update invoicing systems.
• Provide dispatch and routing support for delivery teams, assisting with real-time issue resolution on delivery days.
• Generate and analyze reports covering orders, transfers, inventory coding, and invoicing.
• Process exchange and parts orders, print pick lists, and manage store transfer paperwork.
• Handle vendor-related logistics including scheduling third-party technicians, submitting chargebacks, and requesting COIs or damaged item credits.
• Perform general administrative duties such as phone support, data scanning, physical inventory counts, and workspace organization.

Requirements

Professional Qualifications

• 2+ years of customer service or relevant experience
• 2+ years with routing and/or retail warehouse environments preferred.
• Must be organized, flexible, and detail oriented.
• Knowledge of geographic area required for routing if applicable.

Compliance & Employment Disclosures

Scan Design is committed to providing a safe and secure environment for our team and our clients. All candidates who receive a conditional offer of employment will be required to undergo a comprehensive background check and drug screening in accordance with local, state, and federal laws.

Scan Design provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.