Administrative Assistant

Administrative Support

Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America's heartland. Facility: Marsh Med Ctr Weston Location: Weston, WI Address: 3400 Ministry Pkwy, Weston, WI 54476, USA Shift: 8 Hours - Day Shifts Job Schedule: Full time Weekly Hours: 40.00 Salary Range: $16.00 - $25.50

Department Details

Support the Marshfield Clinic LEAD Center in delivering education and training for clinicians. This role provides administrative and coordination support in a fast-paced healthcare environment, including calendar and inbox management, travel and room reservations, simulation lab scheduling, supplies and inventory, and training logistics. You'll also assist with meeting materials, reports, timekeeping, billing, and maintaining policies and procedures. Strong organization, customer service, and communication skills are essential, along with Microsoft Office experience and a willingness to learn tools like Smartsheet. The role offers some flexibility and occasional remote work, but is not fully remote. Make a meaningful impact by supporting the teams who train and educate our clinicians!

Job Summary

Providing administrative support and coordination of activities for the Marshfield Clinic LEAD Center. May include but not limited to answering telephone, taking messages and answering routine questions. Compose, type, and distribute meeting notes, routine correspondence, presentations, billing, reimbursement, or monthly reports. Maintaining vacation schedule and managing schedules for the department. Order and dispense supplies. May perform payroll functions, such as maintaining timekeeping information, processing and submitting to payroll. May maintain master copies of company policy and procedure manuals; keeping them up-to-date. Training logistics support including but not limited to reservations, travel plans, roster management and event planning. Knowledge in MS Office and willingness to learn Smartsheet and additional functions.

Qualifications

High school diploma or equivalent preferred. Applicable experience preferred. Based on facility needs, may require a valid driver's license and maintain a good driving record.

Sanford offers an attractive benefits package for qualifying full-time and part-time employees. Depending on eligibility, a variety of benefits include health insurance, dental insurance, vision insurance, life insurance, a 401(k) retirement plan, work/life balance benefits, and a generous time off package to maintain a healthy home-work balance.