Accounts Payable Specialist

Job Description

Job Description

Position Summary

The Accounts Payable Specialist is responsible for overseeing the daily operations of the accounts payable function, ensuring accurate and timely processing of invoices, payments, and financial transactions. This role provides leadership and support to the AP team while maintaining compliance with internal controls, accounting policies, and applicable regulations.

Key Responsibilities

• Supervise and coordinate the daily activities of the Accounts Payable team
• Ensure timely and accurate processing of vendor invoices, expense reports, and payment runs
• Review and reconcile accounts payable transactions and vendor statements
• Reviews the Balance Sheet and P&L monthly, to ensure that everything was coded to the proper GL accounts.
• Resolve discrepancies and communicate effectively with vendors and internal departments
• Maintain and enforce AP policies, procedures, and internal controls
• Support month-end and year-end closing activities related to accounts payable
• Assist with audit preparation and respond to auditor inquiries as needed
• Monitor AP aging reports and ensure timely payment of obligations
• Identify and implement process improvements to increase accuracy and efficiency
• Processes monthly mileage checks for all staff members.

Qualifications

• High school diploma required; associate or bachelor’s degree in accounting, Finance, or related field preferred
• 3+ years of accounts payable or general accounting experience, including leadership or supervisory responsibilities
• Strong understanding of accounting principles and AP processes
• Experience with accounting software and ERP systems
• Proficiency in Microsoft Excel and financial reporting tools
• Ability to manage multiple priorities in a fast-paced environment

Preferred Skills

• Experience in process improvement or AP automation tools
• Familiarity with audit processes and internal controls

Benefits

• 401K
• Health Insurance
• Dental Insurance
• Vision Insurance
• PTO
• Holiday Pay 
• Travel Incentive
• Profit-Sharing

Monday to Friday, 8:00 AM to 4:30 PM