Attendance Clerk/Receptionist

Attendance Clerk/Receptionist

Exemption Status/Test: Nonexempt

Reports to: Principal

Date Revised:

Dept./School: Assigned Campus

Primary Purpose

Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades. Under close supervision provide reception and clerical assistance for the efficient operation of the campus office.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to use software to develop spreadsheets and databases, and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to meet established deadlines

Effective organization, communication, and interpersonal skills

Ability to understand and follow detailed written and verbal instructions

Ability to operate multi-line phone system

Experience:

3 years data entry experience and clerical experience in office setting

Major Responsibilities and Duties

Records and Reports

1. Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
2. Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
3. Assist parents, students, and faculty with questions regarding student attendance.
4. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
5. Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
6. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
7. Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
8. Assist parents in checking students in and out of school.
9. Prepare and distribute student identification cards, bus passes, and parking stickers.
10. Assist with the receipt and distribution of student materials, including homework requests.
11. Receive, sort, and distribute mail, messages, documents, and other deliveries.

Other

1. Assist in campus office as needed.
2. Maintain confidentiality.
3. Follow district safety protocols and emergency procedures.
4. Provide clerical assistance as needed including assisting with the scheduling of appointments.
5. Compile, maintain, and file all reports, records, and other documents as required.
6. Maintain confidentiality.
7. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities

None

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress