Executive Assistant
$50k - $70kTrivium LLC
Executive Assistant / Life Manager
Location: Miami, FL preferred (hybrid or remote outside of the USA)
Type: Full-time, 1099 contractor
Compensation: $50,000–$70,000/year, based on experience
Hours: 9–5 EST, with availability outside of them for urgent things
Reports to: The founder
About the role
We are a marketing agency run by a founder who moves fast and has a lot going on. He is looking for his first Executive Assistant / Life Manager — someone who takes both the business admin and the personal logistics off his plate entirely.
There is no system in place today. You are not inheriting someone else's process; you're building one and then running it so well that he stops thinking about logistics altogether. He does not want to micromanage — he wants to hand something over and see it done.
What you'll own
- Travel: booking flights, hotels and full itineraries.
- Calendar & scheduling: managing his calendar end to end and keeping him ahead of what's coming.
- Inbox & communication: triaging email, surfacing what matters, handling the rest.
- Meeting prep: agendas, briefing notes and follow-ups so nothing gets lost between calls.
- Project tracking: he runs many projects at once — you keep the list, the deadlines and the follow-ups straight.
- Expenses & finance admin: expense reports, reimbursements, and regular communication with his accountant.
- Personal & household: appointments, medical scheduling, personal orders and shopping, groceries, and coordinating cleaners, maintenance and vendors.
- Ad hoc support for a small team of three when it's reasonable.
Vacancy posted 1 day ago
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