Office Administrator
$130k - $155kSpencer Fane Britt & Browne
LOCATION: New York, NY (hybrid work environment with a minimum of 3 days/week in office after the first 90 days) REPORTS TO: Regional Director of Administration POSITION SUMMARY: Under the limited direction of the Regional Director of Administration, the Office Administrator is responsible for overseeing day-to-day administrative operations within the New York and D.C. offices and supervising administrative and legal support staff to ensure consistent, effective delivery of support services. This role manages workflow distribution, monitors service quality, and addresses routine operational and staffing issues to maintain continuity and responsiveness. Travel to the D.C. office is required as necessary. COMPENSATION: At Spencer Fane, we carefully consider a wide range of factors when determining compensation, including but not limited to location, skillset, experience, training, licenses, certifications and other business or organizational needs. Compensation will be determined based on the above factors along with the requirements of the position. We expect the starting salary for this position to be between $130,000 and $155,000. PRIMARY RESPONSIBILITIES: Partner with the Regional Director of Administration and Office Managing Partner to support daily office operations and key office initiatives that enhance operational efficiency and team coordination. Leads legal support and office services staff, including assigning and redistributing work, monitoring daily and weekly deliverables, addressing workflow imbalances, and ensuring attorneys and practice teams receive appropriate administrative support. Provides full people management for legal support and office support staff, including communication of expectations related to attendance, work quality, responsiveness, workplace behavior, and service standards, providing coaching, performance feedback, corrective action, hiring support, onboarding, development, and ongoing management of employee performance and conduct. Manage staffing coverage and work allocation across administrative functions to maintain continuity of service and effective use of staff resources. Approve time off requests and schedule changes; approve timecards, review work hours and workload trends, and address discrepancies related to work hours, attendance, and staffing utilization. Identifies, documents, and communicates employee concerns, service issues, and operational challenges; addresses and resolves routine matters related to workflow, scheduling, staffing support, and team effectiveness. Partners with Human Resources on the recruitment of staff, including interview coordination, candidate logistics, onboarding support, and status changes. Assist with onboarding and integrating new attorneys, including coordinating workspace readiness, support assignments, orientation logistics, and cross-functional follow-up. Oversees the annual performance evaluation process for assigned staff in accordance with firm guidelines, including documentation and coordination with the Regional Director of Administration and Human Resources on compensation-related inputs. Establish and maintain effective working relationships with attorneys, staff, office leadership, and business partners to understand support needs, respond to operational issues, and reinforce service expectations within the office. Serves as a liaison with building management and external vendors for day-to-day facilities and office service needs, ensuring issues are identified, escalated, and resolved in a timely manner. Collaborates with Regional Director of Administration on budget preparation and expense monitoring for the office(s). Plan and coordinate office meetings, events, and engagement initiatives, including attorney and staff activities, recognition efforts, and firm programs. Identifies opportunities to improve office practices operations, streamline workflows, clarify responsibilities, and strengthen service enhance consistency across support functions. Work closely with the Regional Director of Administration and Office Managing Partner to align administrative resources with business priorities and support office operations impacting productivity, culture, and service delivery. QUALIFICATIONS: EDUCATION & PROFESSIONAL BACKGROUND: Bachelor’s degree in Business Administration, Management, or a related field preferred. 7+ years of experience in office administration, operations management, or legal/professional services support, with significant experience in a law firm or comparable professional services environment strongly preferred. Demonstrated experience managing administrative or legal support functions with responsibility for staff leadership, operational execution, and office-level coordination. OPERATIONAL LEADERSHIP & OFFICE MANAGEMENT: Strong operational awareness managing day-to-day office workflows, staffing coverage, and administrative support activities within a defined office environment. Demonstrated ability to ensure consistent execution of operational processes and maintain continuity of service. Proven ability to resolve routine operational issues and appropriately escalate more complex matters. Exercises sound judgment in prioritizing work and managing daily competing demands. PEOPLE LEADERSHIP & TEAM MANAGEMENT: Strong comprehensive skills overseeing day-to-day staff performance, including assigning work, monitoring completion, and reinforcing expectations within a defined team structure. Demonstrated ability to deliver ongoing coaching and feedback to address performance concerns and support employee development. Proven ability to coordinate staffing coverage and balance workloads to meet operational needs and maintain consistent support. Sound judgment in addressing routine employee relations matters, escalating more complex issues as appropriate. EMPLOYEE RELATIONS & JUDGMENT: Strong employee relations practices, including performance management, conduct, and workplace expectations. Demonstrated ability to respond to employee concerns with appropriate judgment and within established guidelines. Proven ability to maintain confidentiality and professionalism when handling sensitive employee matters. BUSINESS PARTNERSHIP & STAKEHOLDER MANAGEMENT: Strong interpersonal skills building effective working relationships with attorneys, staff, and internal partners. Demonstrated ability to communicate operational needs, priorities, and issues clearly and effectively. Proven commitment to service excellence and responsiveness in supporting a well-functioning office environment. FINANCIAL, RESOURCE & OPERATIONAL SUPPORT: Strong understanding of office resource management, including supplies, vendors, and administrative processes supporting daily operations. Demonstrated ability to support day-to-day resource needs and escalate concerns as appropriate. Proven awareness of resource usage and its impact on operational effectiveness. COMMUNICATION, ORGANIZATION & EXECUTION: Strong organizational and time-management skills with the ability to manage multiple priorities and adapt to changing needs. Demonstrated ability to manage administrative details with accuracy and attention to detail while maintaining urgency and a high level of service responsiveness. Proficiency in Microsoft Office Suite and common business software, supporting day-to-day operational needs and communication. WORKING CONDITIONS: Primarily performed in an office environment with frequent interaction across attorneys, paralegals, and administrative teams. Travel to other office locations or external administrative sites required. Work hours are generally standard business hours; occasional evenings or weekends may be required to meet deadlines or support urgent matters. Fast-paced, collaborative environment requiring adaptability, strong attention to detail, and effective prioritization. PHYSICAL REQUIREMENTS: Regularly required to sit, stand, or walk for extended periods while performing administrative and supervisory duties. Ability to lift and carry up to 25 lbs for filing, document handling, or office materials. Ability to perform repetitive motions, including typing, filing, and scanning. Occasional bending, reaching, and handling of office equipment. Adequate visual and auditory ability to accurately review legal documents, read computer screens, printed materials, and communicate effectively. DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. #J-18808-Ljbffr
- ...We are seeking an Office Administrator to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Data Entry Billing Invoices Expediting and assisting with Purchasing Greet and assist...SuggestedFull timeWork at officeRelocation
- ...Primary Functions: We are currently seeking a reliable and innovative office administrator to become a member of our team. The candidate must be an effective communicator with excellent people skills who will perform administrative duties such as general office related...SuggestedFull timeWork experience placementWork at officeFlexible hours
$80k - $100k
...under two years across our NYC headquarters and Santa Barbara office. In a $1T+ market where 85% of missed calls go to competitors... ...team grows What You'll Bring ~2+ years in an office administration, coordination, or operations support role ~ Experience...SuggestedFull timeWork at officeImmediate startRelocationFlexible hoursNight shift$60k - $80k
...Job Title: Office Administrator & Executive Assistant Position Type: FTE - Permanent Location: New York, NY (On-site) Salary Range: USD $ 60,000-80,000 Job ID#: 154619 Job Description: We are hiring a bilingual (Mandarin-English) Office Administrator &...SuggestedPermanent employmentFull timeWork experience placementWork at office$29.74 - $38.97 per hour
...company headquartered in Cambridge, Massachusetts (USA), with offices worldwide, and its products are used daily by millions of people... ...are seeking a highly organized and proactive full-time Office Administrator to join our team. The ideal candidate will have a strong...SuggestedFull timeWork at officeWorldwide$17 - $20 per hour
...We are seeking a dependable, organized, and proactive Office Administrator to support the day-to-day operations of our Brooklyn office. This individual will play a key role in maintaining an efficient, professional, and well-organized work environment while providing...Full timeTemporary workWork at officeLocal areaFlexible hours$50k - $65k
...Office Administrator Location: New York City (Onsite) Schedule: Monday–Friday, Full-Time, In-Office Our client is a small Real Estate Law Firm in New York City seeking a reliable and detail‑oriented Office Administrator to manage daily administrative and office operations...Full timeWork at officeMonday to Friday- ...PA-Southampton-Street Rd Southampton, PA 18966, USA Description This position provides administrative support to the branch manager and sales associates, oversees and performs office operation duties, recruits and trains staff, interprets and enforces company policy and...Work experience placementWork at officeLocal areaLong distanceFlexible hoursWeekend workAfternoon shift
- ...Responsibilities Manage daily office operations and administrative tasks Answer phone calls, emails, and greet visitors professionally Organize and maintain office files, records, and documentation Order office supplies and coordinate with vendors and service providers...Work at office
- ...Office Administrator Job Duties: Supports company operations by maintaining office systems and supervising staff.Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing...Work at office
- ...gain new experiences, and build a career with unlimited horizons. PURPOSE Responsible for performing a variety of general administrative and office operations support activities. ESSENTIAL DUTIES AND RESPONSIBILITIES May serve as office receptionist. Greets visitors, determines...Work at office
$32 per hour
...Overview Are you seeking an integral role in office operations? As our Office Administrator, you will be the cornerstone of our team and the first point of contact for visitors at reception, as well as the primary handler of incoming phone calls. In this role, you will...For subcontractorWork at office- ...time position, approximately 15-25 hours per week. The hours are flexible and start at 10am to 4pm. You will work from YOUR home office or our office with your own high-speed Internet connection, using e-mail and phone. Strong, professional written and verbal...Permanent employmentFull timePart timeWork at officeWork from homeHome officeFlexible hoursShift workWeekend workWeekday work
- ...Benefits: ~401(k) ~ Competitive salary ~ Paid time off CAG Construction Corporation is seeking a dedicated and organized Office Administrator to join our team. This role is crucial for ensuring the smooth operation of our office environment and supporting our daily...Work at officeFlexible hours
- ...distinctive wines. Headquartered in New York City, the company’s offices and in-house tasting room boast views of the Empire State... ...qualifications, merit, and business need. ABOUT THE JOB The Office Administrator provides a wide range of support in numerous areas in our...Full timeWork at officeFlexible hours
$25 - $35 per hour
...Job Description Job Description Office Administrator | Brooklyn, NY · $25–$35/hour About the Role A growing company in Brooklyn is looking for a detail-oriented, proactive Office Administrator to be the backbone of their office operations. This is a wide-ranging...Work at officeShift work- ...Job Description Job Description Job Title- Floor/Office administrator Location- 330 Madison, NY, Onsite & needs to be vaccinated Duration: 6 months to perm Note: Finger Print Check is required along with the background checks. SKILLS & EXPERIENCE REQUIRED...Permanent employmentWork at office
- Job Title: Office Administrator Type: Remote Location: Must Reside In USA Job Summary One of the main goals of our company is to keep our team of hardworking professionals happy and motivated. That's why we need you, a personable, enthusiastic administrative assistant...Work at officeRemote workFlexible hours
$55k - $70k
...firm in Manhattan. This role sits on-site in their Manhattan office 5 days a week. Responsibilities Book and coordinate meeting rooms... ...reception. Qualifications 1+ yrs experience working in Office Administration/Reception Proficient with Outlook and Microsoft Word Corporate...Full timeWork experience placementWork at office$50k
...- 6:00 PM Additional Hours: Saturday (light coverage) About the Role We’re looking for a highly organized and responsive Office Administrator to support day-to-day operations and client communication. This role is the central point of contact for our clients and plays...Work at officeMonday to Friday- SourcePro Search is conducting a search for an Office Administrator for a large national law firm to be based in New York. The ideal candidate will be responsible for the overall operations of the office. This includes, but is not limited to, responsibility for financial...For contractorsWork experience placementWork at officeLocal areaRelocation
$51k - $72k
...Multinational Producing Office Administrator Join us as a Multinational Producing Office Administrator to grow your career at the forefront of multinational insurance. AIG's Multinational business is an exciting area that provides multinational insurance solutions...Work at office$28k
...to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant. As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office...Work at officeRemote work$48k - $62k
...Germany) and Veitshöchheim (Germany). Position What You’ll Do Administrative Support for Sales Provide high-level administrative... ...Additional Qualifications And Skills Technical savvy: Advanced MS Office skills Communication & service: Excellent interpersonal, verbal...Part timeInternshipWork at officeWorldwide- ...students, instructors, parents, and other stakeholders. Provide administrative support to instructors, such as preparing materials, managing... ...independently and as part of a team. Proficiency in Microsoft Office Suite or similar software. Ability to manage multiple projects...Full timeTemporary workSummer workWork at officeFlexible hours
- Office Administrator Location: New York, NY Employment Type: Full-Time Schedule: Monday through Friday - Standard Business Hours Salary: Based on Experience A construction and development company is seeking a highly organized and proactive Office Administrator to...Full timeWork at officeMonday to Friday
- ...Brooklyn, NY Employment Type: Full-Time Schedule: Monday through Friday - Standard Business Hours Salary: Based on Experience Office Administrator Position Overview We are seeking a highly organized and detail-oriented Office Administrator to join our team in Brooklyn....Full timeWork at officeMonday to Friday
$24 - $28 per hour
Join to apply for the Office Administrator role at Soni 1 day ago Be among the first 25 applicants Join to apply for the Office Administrator role at Soni This range is provided by Soni. Your actual pay will be based on your skills and experience — talk with your recruiter...Temporary workPart timeWork at officeImmediate start$50k - $60k
...Base pay range $50,000.00/yr - $60,000.00/yr Receptionist / Administrative Support Location: Far Rockaway, NY Employment Type: Full-Time... ...teams with administrative tasks, and ensuring smooth day‑to‑day office operations. Key Responsibilities Answer, route, and manage a...Full timeWork at office- The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities...Work at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Office Administrator. Be the first to apply!
- medical office staff New York, NY
- work from home office assistant New York, NY
- entry level office administrator New York, NY
- office manager assistant New York, NY
- clerical office assistant New York, NY
- office assistant customer service New York, NY
- office administrator full time New York, NY
- medical office assistant work from home New York, NY
- part-time office administrator New York, NY
- weekend office administrator New York, NY



