Office Administrator

Office Administrator Location: New York City (Onsite) Schedule: Monday–Friday, Full-Time, In-Office Our client is a small Real Estate Law Firm in New York City seeking a reliable and detail‑oriented Office Administrator to manage daily administrative and office operations. This role ensures smooth workflow, excellent client service, and timely billing and collections in a fast‑paced legal environment. Base Pay Range $50,000.00/yr – $65,000.00/yr Key Responsibilities Answer and direct incoming phone calls in a professional and courteous manner Greet clients and visitors and serve as the first point of contact fee the firm Schedule appointments, court dates, meetings, and manage attorney calendars Prepare, send, and track invoices; follow up on outstanding balances and handle collections Draft, format, and send letters, correspondence, and other legal documents as directed Maintain and organize client files (physical and electronic) Process incoming and outgoing mail and emails Assist with basic bookkeeping and administrative reporting Coordinate office supplies and maintain overall office organization Provide general administrative support to attorneys and staff as needed Qualifications Previous experience in an administrative or office management role (law firm experience preferred but not required) Strong organizational and time‑management skills Excellent written and verbal communication skills Comfortable handling billing, invoicing, and collections professionally Proficiency with Microsoft Office (Word, Outlook, Excel); familiarity with legal billing software is a plus Professional demeanor with strong client service skills Ability to work independently and manage confidential information Seniority Level Associate Employment Type Full‑time Job Function Administrative and General Business Industries Law Practice, Legal Services, and Construction Benefits Medical insurance Vision insurance 401(k) #J-18808-Ljbffr