Administrative Program Specialist A

Administrative Program Specialist

At the Office of Management and Finance, our mission is to provide effective management and support services in an efficient and professional manner to all agencies within Public Safety Services and to public and private entities.

This position is located within the Human Resources Management Office of the Department of Public Safety and Corrections, Public Safety Services, which includes the Office of Management and Finance, Office of State Police, Office of Motor Vehicles, Office of State Fire Marshal, Highway Safety Commission, Liquefied Petroleum Gas Commission, and Louisiana Gaming Control Board. This Administrative Program Specialist position serves as a program administrator responsible for coordinating, overseeing, and continuously improving key administrative functions within Human Resources, including personnel records management, public records, legal request coordination, and property control. This job will also be responsible for implementing an electronic database system to digitize all personnel records for DPS and assume responsibility for HR's property control.

An ideal candidate should possess the following competencies:

Accepting Direction: The ability to be open and willing to follow guidance or instructions.

Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Acting With Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.

Building and Supporting Teams: The ability to combine one's actions and efforts with others to work toward achieving a common goal.

Championing Improvement: The ability to promote and implement ongoing enhancements in processes, products, services, or organizational culture.

Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Leveraging Technology: The ability to use digital tools, systems, and emerging technologies to improve efficiency and effectiveness.

Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well supported conclusions.

If you're compassionate, organized, and thrive in a people-centered environment, this could be the opportunity for you!

Minimum Qualifications

Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

As an Administrative Program Specialist A, you will play a key role in supporting program operations by coordinating administrative processes, analyzing program data, and ensuring compliance with established policies and procedures. In this role, you will:

• Coordinate and oversee administrative programs related to personnel records management, public records requests, legal inquiries, and property control to ensure compliance with agency policies and applicable regulations.
• Manage the organization, maintenance, retention, and retrieval of confidential Human Resources records and documentation while ensuring accuracy, security, and accessibility.
• Serve as liaison for public records and legal request coordination by researching, compiling, reviewing, and tracking requested information in accordance with established deadlines and procedures.
• Evaluate and improve administrative processes and internal controls related to records management and property accountability to enhance operational efficiency and program effectiveness.

Position-Specific Details:

Appointment Type: This can be filled as Probational and/or a job appointment. If filled as a Job Appointment only, it would consist of a period of 4 years Compensation: This job appointment has an annual salary minimum of $37,523 up to $73,632.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

For further information about this vacancy, contact:

Joel Sunsin Human Resources Analyst B 7979 Independence Blvd Ste 201, Baton Rouge, LA, 70808 Ph: View phone number on click.appcast.io Email: View email address on click.appcast.io

Benefits

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at

Parental Leave Up to six weeks paid parental leave More information can be found at

Holidays and Leave State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System ( LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (
• Louisiana School Employees Retirement System ( among others