Business Office Coordinator

Business Office Coordinator

The Business Office Coordinator is responsible for activities related to purchasing, accounts receivables, analyzing and other Business Office functions for the School of Veterinary Medicine. Provides support to the Director of Business Operations, Assistant Dean for Finance and Administration, and Department or Unit Heads.

Job Responsibilities:

• 30%- Manages the daily business operations and administrative services for Vet Med departments including, but not limited to: budget, financial, travel, accounts payable, accounts receivable, procurement, property management, foundation accounts, grants and HRM functions. Reconciles ledgers monthly, and is responsible for year-end closeout of state-supported accounts. Prepares, monitors, reconciles, audits the expenditures and budget for departments. Prepares monthly reports for Vet Med departments.
• 30%- Audits and approves LaCarte general ledger entries in the Workday system. Works closely with Vet Med staff to ensure all itemized receipts, supporting documentation, and proper justification is submitted. Reviews records of routine financial transactions relative to accounts payable and accounts receivable. Contacts vendors for invoices and to resolve outstanding balance issues. Works closely with other cost center managers to assist with departmental task and month end reporting.
• 30%- Reconciles and makes daily deposits for prior day account receivables for Veterinary Teaching Hospital, Continuing Education, Hansen's Disease Program, and Student Affairs. This process includes, audits VTH cashier drawers, collects and verifies deposits, itemizes and enters all payment types into a report, balance receivables, investigate discrepancies, and process deposit transmittal.
• 5%- Prepares purchase requisitions along with obtaining quotes. Prepares and approves purchases and contracts. Communicates with vendors for the purpose of providing information and technical assistance needed to resolve problems. Assists in special projects. Serves as departmental back up to support the department in the event of an absence.
• 5%- Other duties as assigned.

Minimum Qualifications

Bachelor's degree and 1 year of related experience. LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply a degree is not required as long as the candidate meets the required years of experience specified in the job description.

Preferred Qualifications

Bachelors degree in Accounting, Finance, or other related field; and 2+ years of related experience. Experience in accounting or financial tracking or processing payroll, AP, AR, or the banking industry.

Special and Physical Qualifications:

Cash Handling - This position has access to/directly handles cash. Financial history/credit check required per FASOP HR-04

Requires standing, sitting, walking, bending, reaching (above shoulder), reaching (below shoulder), vision (near sight), vision (far sight), twisting, and lifting less than 50 pounds.