Executive Assistant

Executive Administrative Professional

We are currently seeking an accomplished Executive Administrative professional with solid experience supporting senior executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential. This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will take initiative, identify solutions, and be ten steps ahead of what needs to be done.

Day-to-day management of the Executive's schedule

Manage office and time in a fast-paced environment and anticipate critical events / Executive's needs

Schedule meetings / appointments and manage travel itineraries

Read and route correspondence; draft responses and other documents as requested

Manage schedule by planning internal and external meetings, conferences, teleconferences, arrange corporate events, etc.

Prepare submission of expense claims in a timely manner

Manage ad hoc projects as needed

Screen and prioritize phone/email correspondence and inquiries

Prepare internal and external corporate documents

Uphold a strict level of confidentiality

Establish and maintain executive relationships both internal and external

Prepare executive-level PowerPoint presentations

Format data tables and graphs in Excel

Support projects as assigned

Develop and demonstrate professional knowledge of the business

Exhibit strong organizational skills

Anticipate needs and identify solutions

Work effectively and efficiently with senior management and senior level clients

Demonstrate excellent written and oral communication skills

Manage highly confidential information with discretion and integrity

Act calmly and professionally under pressure

Create efficiency by leveraging AI and advanced Microsoft Office skills

Demonstrate knowledge of travel logistics

Bring a dynamic and assertive personality, as a compliment to professional demeanor

Adapt to a variety of situations with numerous personalities

Excel in a fast paced, ever changing environment

Leverage a minimum 10+ years executive assistant experience

This role is office-based

Perks Playlist:

• Comprehensive medical, dental, and vision coverage
• Including 100% coverage for out-patient in-network mental health services
• Fertility coverage for eligible medical plan participants
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• Student Loan Repayment Assistance and Tuition Reimbursement
• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
• A variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change. Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.