Part-Time Administrative Assistant

Job Description

Job Description

NOW HIRING: ADMINISTRATIVE ASSISTANT IN NEWPORT NEWS, VA!

Are you a fast, accurate typist who is comfortable taking over-the-shoulder dictation? The Lee Group is hiring an experienced Administrative Assistant for a part-time, in-office opportunity in Newport News, VA. Candidates must type at least 65 WPM with minimal errors and be experienced and comfortable with over-the-shoulder dictation. These are key requirements for this position.

Position: Administrative Assistant
Pay: $20 - $22/hour
Schedule: Monday - Friday, approximately 9:00am - 3:00pm or 10:00am - 4:00pm
Employment Type: Part-Time, Temp-to-Hire
Location: Newport News, VA, in office
Benefits: Weekly pay, Medical, Dental, Vision

Job Overview for Administrative Assistant

The Lee Group is looking for an experienced Administrative Assistant to join one of our valued clients in Newport News, VA. Our client is a long-established, stable real estate investment company with a friendly, collaborative office environment.

This position will primarily support a senior executive while also providing administrative assistance to three additional executives. The ideal candidate is an exceptionally organized, detail-oriented professional who can keep a busy executive on track, handle changing priorities and produce accurate, polished work.

A major part of the role involves taking over-the-shoulder dictation for emails, letters, memos, contract provisions and other documents, so candidates should genuinely enjoy this style of working. Strong typing, proofreading, editing and written communication skills are essential.

For someone who enjoys variety, takes pride in being helpful and likes learning new things, this position offers the opportunity to grow into more advanced responsibilities involving commercial leases and real estate transactions.

Job Responsibilities of Administrative Assistant

• Take over-the-shoulder dictation for emails, letters, memos, contract provisions and other business documents.
• Help keep a senior executive organized and on track throughout the workday.
• Handle and organize incoming phone calls, emails, correspondence and requests.
• Create, organize and maintain files and business records.
• Maintain Excel-based data lists, calendars and other administrative information.
• Edit and proofread documents for accuracy, completeness, grammar and formatting.
• Provide administrative support to three additional executives while effectively balancing priorities.
• Prepare commercial leases and related documents using established templates as responsibilities expand.
• Communicate with employees, tenants, leasing agents, attorneys, paralegals, vendors and other outside contacts.
• Assist with tenant communications, including providing information and occasionally coordinating maintenance requests.
• Support real estate transactions involving purchases, sales and financing, including contract preparation, negotiations, closings and post-closing administrative activities.
• Perform other administrative duties and special projects as assigned.

Job Qualifications of Administrative Assistant

• Must type at least 65 WPM with minimal errors.
• Must be experienced and comfortable with over-the-shoulder dictation.
• Five years of similar administrative or executive support experience preferred.
• Bachelor's degree preferred, but not required.
• Strong writing, editing and proofreading abilities.
• Excellent organizational skills and exceptional attention to detail.
• Strong computer and general IT skills.
• Experience maintaining information and lists in Microsoft Excel.
• Ability to follow direction while also taking initiative and anticipating needs.
• Strong interpersonal and communication skills.
• Ability to ask thoughtful questions to ensure assignments and expectations are clearly understood.
• Ability to manage changing priorities and remain flexible when the workday changes unexpectedly.
• Comfortable balancing support for multiple executives.
• Professional and effective when communicating with tenants, leasing agents, attorneys, paralegals, vendors and other business contacts.
• Team-oriented, conscientious, energetic and willing to help wherever needed.
• Willingness to occasionally work later hours or Saturdays when business needs arise.
• Must be comfortable working in an office that receives regular visits from a friendly dog.
• Real estate experience is helpful, but not required.
• WordPerfect experience is helpful, but not required. Training can be provided.

Working Conditions & Physical Requirements of Administrative Assistant

• Part-time, in-office position in Newport News, VA.
• Typical schedule is Monday through Friday, ideally 9:00am - 3:00pm or 10:00am - 4:00pm.
• Occasional late hours or Saturday work may be needed.
• Work is performed in a professional office environment.
• Must be comfortable around a dog that regularly visits the office.

The Lee Group is driven by our purpose and passion - Aligning talent, Growing Businesses and Changing Lives! And that’s what the right job can mean for a family and what the right employees can mean for a business. We get up every day and come to work for 1 reason: Putting the right people, in the right seats. We are guided by our Core Values:

We are purpose driven to change people’s lives.
We are approachable and genuine, with a great sense of fun.
We are authentic straight shooters, unafraid of the truth.
We get it, our business and our customers.
We get it right!

Work with us and we will put over 50 years of experience to work for you!!

The Lee Group is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, religious beliefs, marital status, genetic information, national origin, disability or protected veteran status.