Operations Administrative Assistant

Job DescriptionJob Description

Operations Administrator

Location: KANN Enterprises Corporate Office


All potential candidates should read through the following details of this job with care before making an application.
Department: Operations Reports To: Regional Manager
Employment Type: Full-Time, Exempt

About KANN Enterprises

For over 30 years, KANN Enterprises has been a family-owned leader in third-party logistics and managed labor solutions. As we continue to grow, we are strengthening our systems infrastructure and seeking an experienced Operations Administrator with advanced Salesforce expertise to help scale and optimize our operational backbone.

Position Overview

This role is ideal for a systems-driven professional who thrives in Salesforce and enjoys improving processes across departments. The Operations Administrator will serve as the primary operational support resource for Salesforce data integrity, reporting, and user management, while also supporting payroll coordination, compliance workflows, and financial processes. You will work closely with Operations, Sales, HR, Finance, and leadership to ensure our systems are accurate, efficient, and aligned with business needs.

Core Responsibilities

Salesforce Administration & Optimization (Primary Focus)

• Own day-to-day Salesforce data integrity across accounts, contacts, opportunities, and activity tracking
• Design, build, and refine reports and dashboards for Operations and Leadership
• Manage user roles, profiles, and permissions in coordination with system administration
• Perform data audits, duplication, validation, and structured updates
• Support workflow improvements and field optimization
• Assist with data imports/exports and system updates
• Document processes and support ongoing system enhancements

Operational & Cross-Functional Support

• Coordinate payroll inputs and timekeeping submissions
• Support new hire setup and employee status updates
• Manage background screening initiation and employment verifications
• Oversee business application access and user provisioning
• Review and reconcile expense reports and corporate card activity
• Identify and implement process improvements across departments

Qualifications

Required Experience:

• 3+ years in operations, sales operations, HR operations, or business systems administration with strong hands-on Salesforce experience, including:
• Report and dashboard creation
• Data maintenance and record management
• User access management
• Workflow/process improvement within Salesforce
• Experience supporting payroll or timekeeping systems (Paychex xhqgsiq preferred)
• Experience working with business systems and cross-functional teams
• Must be Bilingual

Preferred:

• Experience in multi-site or logistics environments
• Familiarity with background screening platforms
• Advanced Excel/Google Sheets capabilities

Key Skills:

• Strong systems thinking and process orientation
• High attention to detail and data accuracy
• Ability to manage multiple stakeholders and priorities
• Clear communication and documentation skills

Work Environment & Benefits

Benefits Include:
Medical, dental, and vision insurance
401(k)
Short- and long-term disability
Life insurance
Paid time off

KANN Enterprises is an equal opportunity employer committed to maintaining a professional and inclusive workplace.