Administrative Assistant

Job Title: Administrative Assistant Exemption Status: Non-Exempt

Department/Location: Guardian Catholic School

Primary Function: Under the direction of School Principal and Head of School, is responsible for working independently in providing a wide variety of administrative support activities in a school. The individual is also responsible for providing leadership and for working independently on a variety of administrative projects as assigned.


Essential Duties and Responsibilities:
Support the pastoral and spiritual mission of the Diocese and the Catholic Church
Shall abide by Catholic principles in professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures
Work independently as a lead person and be proactive in providing administrative support as requested
Works collaboratively in a positive, friendly, and professional manner with all employees and with others served
Display leadership, personal initiative, coordinate, facilitate and provide support with timeliness and accuracy; provide administrative support as requested by the executive director; provide support to others as requested
Maintain and respect the privacy of the persons supported
Receive and handle in a professional manner, incoming mail, calls and visitors; screen and handle requests for information.
Prioritize, coordinate and schedule calendar requests; maintain and ensure accuracy of the calendar; coordinate meetings and other functions
Provide support as necessary to the principal; prepare materials, and maintain all records
Perform other duties as assigned

Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.


Required Activities: Walking; sitting; standing; stooping; reaching talking; handling; hearing; carrying; and keyboarding

Basic Qualifications:
Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church
Excellent communications kills, both verbal and written; excellent human relations and interpersonal skills
Exercise courtesy to fellow employees, parishioners and the public
Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency
Ability to maintain confidentiality
Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required; weekend and evening work may be required
Be able to type 50 WPM; be proficient with a 10-key calculator.
Proficiency in computer technology to include word-processing Word for Windows, and Excel; be able to mail merge excel reports, queries, and text documents
Professional bearing; clean and neat personal appearance
Must be able to complete a background check and Protecting God's Children (PGC) class. For the Background Screening Clearinghouse Education and Awareness website, visit this site:


Education and Experience:
Associate degree in business or public administration from an accredited institution or equivalent experience
Two to five years' experience in a high activity environment as a secretary or administrative assistant or equivalent