Administrative Specialist

Job Summary Provides administrative support for operational and/or field activities. Responsible for performing routine tasks such as maintaining records, organizing documents, and supporting departmental activities. Assists with administrative processes to ensure efficiency and compliance with organizational policies. Works under direct supervision and collaborates with team members to complete assigned objectives. Essential Functions and Responsibilities Administrative Coordination & Accounting: Perform basic tasks to support administrative processes, such as organizing material requisitions and invoices for review. General Accounting: Process invoices for applicable cost centers, update vendor profiles, generate and complete material requisitions, generate and close project AFEs and track costs to meet GAAP and SOX guidelines. Assist with tracking expenditures and routine budget updates. Maintain files for compliance documentation and regulatory filings. Assist with updating logs, trackers, and databases for basic operational data such as employee training records and inventory lists. Coordinate travel arrangements for leaders and employees as needed; prepare check requests; coordinate mail/shipping delivery and collection; responsible for coordinating office cleaning and maintenance. Provide basic assistance to field personnel, internal teams, and external stakeholders with administrative requests such as gathering and organizing documents related to materials or account classifications. Maintain organized files and records. Communicate routine updates and escalation of more complex matters to senior administrative staff. Assist with the preparation and coordination of meetings and training sessions: reserving meeting rooms; ensuring required materials are available; preparing documentation; arranging simple catering or supply orders. Enter, retrieve, and update information in basic company systems or templates. Support the preparation of routine data for reporting, such as basic expense and budget summaries. Stock and maintain inventory of office supplies and perform general office tasks such as filing, scanning, copying. Provide support for minor departmental audits or special projects as assigned. Education High School Diploma. Work Experience 0 - 1 year related work experience. Knowledge, Skills, and Abilities Knowledge of basic office procedures, workflows, and organizational policies. Knowledge of standard office equipment and basic computer applications (Word, Excel). Knowledge of filing systems and data organization principles. Ability to perform routine tasks such as sorting, filing, and data entry with accuracy. Ability to follow instructions and established processes to complete administrative tasks. Ability to communicate effectively with team members and stakeholders. Ability to maintain accurate records and documentation in compliance with company policies. Skills in operating standard office equipment (copiers, scanners, postage machines). Skills in using basic office software to create and edit documents or spreadsheets. Skills in time management and prioritizing tasks in a structured environment. Skills in organizing and maintaining physical and electronic filing systems. Licenses and Certifications None required. Physical Demands and Working Conditions Primary duties are sedentary, involving sitting most of the time. Occasional lifting of up to 10 pounds, walking, and standing for brief periods. Work performed in well‑lit, climate‑controlled indoor environments, with occasional exposure to outdoor weather or chemicals. Periodic travel may be required. Equal Opportunity Employer ONEOK is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, sex, pregnancy, sexual orientation, age, religion, creed, national origin, gender identity, disability, military/veteran status, genetic information, or any other category protected by applicable law. Accommodation ONEOK is committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request an accommodation email View email address on click.appcast.io or call View phone number on click.appcast.io. Salary Range $45,000.00 - $67,000.00 #J-18808-Ljbffr