Administrative Assistant III

Administrative Assistant III Our new global headquarters is conveniently located in Irvine, CA near John Wayne Airport in the Park Place development. For our onsite and hybrid employees you will be able to enjoy amenities such as access to many restaurants and shops, running trails, a fitness deck, outdoor seating, dry cleaning, car wash, free garage parking, car charging stations, shuttle service for train commuters, outdoor games like bocce, horseshoes, gaming tables, pickle ball, and basketball. For more information on Park Place visit parkplaceirvine.com. Panasonic Avionics Corporation is #1 in the industry for delivering inflight products such as movies, games, WiFi, and now Bluetooth headphone connectivity! How exciting would it be to be a part of the innovation that goes into creating technology that delights millions of people in an industry that's here to stay! With our company's history spanning over 40 years, you will have stability, career growth opportunities, and will work with the brightest minds in the industry! We are committed to fostering an inclusive workplace where all employees can thrive. We welcome qualified candidates with a variety of backgrounds, experiences, perspectives, and skills to apply. If you want to learn more about us visit us at The Position: Provides advanced administrative support to C-Suite executives, managers, and teams by managing complex calendars, coordinating meetings and events, preparing reports and presentations, maintaining records, supporting budget and expense processes, and serving as a key point of contact between departments, external partners, and visitors. This role handles confidential information, responds to time-sensitive requests, coordinates logistics, and supports special projects that require accuracy and strong organizational skills. Executive and Administrative Support Provides advanced administrative support to C-Suite executives, managers, and teams by handling complex details, recurring requests, and day-to-day operational needs. Manages calendars, schedules meetings, prioritizes meeting requests, and ensures timely follow-up on messages, approvals, and action items. Coordinates meeting logistics, including room reservations, visitor registration, catering, technology needs, agendas, materials, and post-meeting follow-up. Arranges domestic and international travel, prepares itineraries, coordinates accommodations, and processes related expense reports. Supports office operations by maintaining department files, distribution lists, contact information, supplies, equipment requests, and shared administrative resources. Greets visitors, coordinates badges and site access, supports onboarding logistics, and ensures guests and employees receive timely assistance. Project, Budget, and Process Support Supports special projects by tracking deliverables, coordinating timelines, gathering updates, and helping ensure milestones are completed on schedule. Performs cost control and budget support activities, including preparation, analysis, processing, and reconciliation of data used for reporting and planning. Creates productivity statistics, dashboards, and summaries based on key business drivers and partners with management to develop appropriate reporting. Processes purchase requests, invoices, expense documentation, procurement support, and vendor coordination as needed. Communication and Professionalism Excellent written and verbal English communication skills, with the ability to interact professionally with executives, employees, customers, vendors, and visitors. Ability to represent the department in a friendly, polished, and service-oriented manner by phone, email, in person, and through virtual collaboration tools. Demonstrates sound judgment, tact, and professionalism when preparing communications, handling requests, and working with sensitive information. Administrative Tools and Technical Skills Advanced proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, and related collaboration or document-management tools. Ability to prepare professional presentations, spreadsheets, reports, charts, agendas, meeting notes, and correspondence with a high degree of accuracy. Strong calendar-management, meeting-coordination, travel-planning, expense-processing, and records-management skills. Ability to incorporate AI into work to enhance workflow and efficiencies where possible. Confidentiality and Compliance Ability to exercise discretion with confidential matters and maintain compliance with Panasonic's corporate security policy, including Information Security Management requirements. Understands the importance of accurate records, controlled access, document retention, and secure handling of business information. Organization, Problem Solving, and Prioritization Proven ability to analyze and resolve problems, organize work independently, coordinate projects, manage multiple priorities, and meet deadlines. Works effectively on moderately difficult assignments that require judgment in resolving issues and making recommendations. Ability to anticipate needs, follow through on open items, and adapt quickly when priorities or schedules change. Typically receives little instruction on daily work and general guidance on newly introduced assignments. Mobility and Campus Support Ability to travel quickly and efficiently between buildings within the Panasonic Avionics Corporation campus as needed to support meetings, visitors, events, and office operations. The wage range of $28.37 - $48.08 is just one component of Panasonic's total package. Actual compensation varies depending on the individual's knowledge, skills, experience, and location. This role may be eligible for discretionary bonuses and incentives including the General Employee Bonus. The minimum hourly wage for this role will be the greater of the posted range, or minimum wage for the location where the employee will be working, subject to local minimum wage requirements. High school diploma or equivalent internationally recognized qualification required; associate degree or related business coursework preferred. 6+ years of related administrative, executive support, office coordination, or project-support experience. 2+ years experience supporting C-Suite executives strongly preferred. Advanced proficiency in Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams. Experience with Concur and Amex travel strongly preferred. Experience supporting calendars, meetings, travel, expenses, reporting, documentation, and confidential business processes preferred. Experience working for a global multi-national company a plus and bonus points working for a Japanese company. Must be able to work in a standard office environment, use standard office equipment, including a computer, and attend meetings in person or virtually. Must be able to move throughout the office or campus as needed to support meetings, visitors, events, and administrative requests. Must be able to lift and carry materials weighing up to 10 pounds. Requires vision to read printed materials and a computer screen, and hearing and speech to communicate in person, virtually, and by telephone. Work is performed primarily indoors in an office setting at a desk or workstation. Our Principles: Contribution to Society | Fairness & Honesty | Cooperation & Team Spirit | Untiring Effort for Improvement | Courtesy & Humility | Adaptability | Gratitude What We Offer: At Panasonic Avionics Corporation we realize the most important aspects in leading our industry are the bright minds behind everything we do. We are proud to offer our employees a highly competitive, comprehensive and flexible benefits program. Paid time off: Non-exempt hourly employees accrue 14 vacation days per year + 7 sick days + 3 personal days. Accrual rate increases with tenure. All employees receive 11 company paid holidays per year. We also close our offices at the corporate level in the U.S. between Christmas and New Year. For operational positions that are expected to work on holidays, we provide additional compensation for hours worked. Health Insurance: Medical insurance offerings from Aetna and Kaiser (CA &HI). Options for Employee Only, Employee + Spouse/Domestic Partner, Employee + Children, or Family. Dental PPO and DMO options & Vision insurance through EyeMed or VSP. Voluntary Benefits Life, accident, critical illness, disability, legal, identity theft, and pet insurance. Health Management and Wellbeing Programs Lifestyle Spending Account, EAP, virtual health management, chronic condition, neurodiversity, tobacco cessation, substance abuse support, and life stage and fertility resources. Available to eligible employees starting the first day of the month following your start date. Eligibility for each benefit may vary based on employment status, location, and length of service. 401K with 50% match on up to 8% contribution, full vested from day 1. Educational Assistance Tuition reimbursement for job-related courses. Washington residents only are eligible for: Washington's Family and Medical Leave program and Washington's Paid Sick Leave program. Panasonic is proud to be an Equal Opportunity/Affirmative Action employer. We are committed to a workplace that genuinely fosters inclusion and belonging. Fairness and Honesty have been part of our core values for more than 100 years and we are proud of our diverse culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, and any other characteristic protected by law or company policy. All qualified individuals are required to perform the essential functions of the job with or without reasonable accommodation. Pre-employment drug testing is required for safety sensitive positions or as may otherwise be required by contract or law. Due to the high volume of responses, we will only be able to respond to candidates of interest. All candidates must have valid authorization to work in the U.S.