Legal Admin

Legal Administrative Assistant

This is a remote position. Job Type: Full time. Industry: Legal. Remote Job.

About Teams Squared: We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations.

Job Description: We are seeking a highly organized and detail-oriented Legal Administrative Assistant to provide daily administrative and clerical support to a busy law practice. The ideal candidate has prior experience supporting lawyers or legal teams, demonstrates exceptional communication skills, and excels in a fast-paced environment. Experience working in an Australian law firm or familiarity with Australian legal processes is a strong advantage.

Responsibilities:

• Provide comprehensive administrative support to the legal team, including scheduling, document preparation, and file organization.
• Manage incoming and outgoing correspondence, including emails, client communications, and formal letters.
• Prepare, format, and proofread legal documents such as engagement letters, briefs, forms, and filings.
• Maintain accurate and up-to-date digital filing systems and ensure proper document version control.
• Assist with matter management, including opening new matters, updating case information, and tracking deadlines.
• Coordinate with clients to arrange meetings, gather required documents, and ensure efficient communication flow.
• Perform basic legal research tasks and data entry as needed.
• Support billing processes, including time entry, invoice preparation, and payment follow-up.
• Liaise with internal and external stakeholders as required to support smooth legal operations.

Qualifications:

• Minimum 1–3 years of experience in a legal administrative, legal assistant, or administrative support role.
• Familiarity with legal terminology, legal document formats, and general law office processes.
• Experience supporting Australian law firms or familiarity with Australian legal procedures is highly preferred.
• Exceptional written and verbal communication skills.
• High attention to detail, strong organizational skills, and the ability to manage multiple tasks and deadlines.
• Proficiency in MS Office Suite and document-management platforms; experience with legal practice management software is a plus.
• Ability to work independently in a remote environment with minimal supervision.

Benefits:

• Competitive compensation package.
• Opportunity to work with an established Australian company through Teams Squared.
• Exposure to global best practices in marketing and design.
• Continuous learning and professional growth opportunities.

If you are a highly organized professional passionate about efficiency, communication, and supporting top-tier executives in the legal field, apply now! Join our dedicated team and make a direct impact by enhancing the productivity and operations of a growing consultancy. If you're ready to bring structure, clarity, and focus to a remote-first business, apply now! Only shortlisted candidates will be contacted for further evaluation. Teams Squared is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.