Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day payment operations for a Contract position based in Kent, Washington. This role focuses on maintaining accurate invoice processing, applying correct account classifications, and helping ensure vendors are paid on time through electronic payments and check disbursements. The ideal candidate brings strong attention to detail, sound financial judgment, and the ability to manage a steady volume of transactions in a deadline-driven environment.

Responsibilities:
• Review incoming invoices for accuracy, completeness, and proper approval before processing payments.
• Assign general ledger codes and expense classifications to invoices in alignment with accounting guidelines.
• Prepare and process vendor payments through ACH transactions and scheduled check runs.
• Reconcile payable records and resolve discrepancies by coordinating with internal teams and suppliers.
• Maintain organized accounts payable documentation to support audits, reporting, and record retention needs.
• Monitor payment timelines to help prevent late fees and ensure timely settlement of outstanding obligations.
• Communicate with vendors regarding payment status, invoice questions, and account-related issues.• Experience handling full-cycle accounts payable activities in a detail-focused business environment.
• Working knowledge of invoice coding and account classification practices.
• Familiarity with ACH payments, check processing, and standard disbursement procedures.
• Strong attention to detail with the ability to identify errors and follow up on discrepancies.
• Ability to manage multiple priorities and meet deadlines in a fast-paced setting.
• Proficiency with accounting systems and standard office software, including spreadsheet tools.
• Effective written and verbal communication skills for collaboration with vendors and internal stakeholders.