K-8 Office Manager

Full-Time 1.0 FTE Year-round Position Beginning January 1, 2027 About San Domenico San Domenico School, a K-12 independent school located on a stunning 515-acre campus in Marin County, is rooted in a tradition of innovation, academic excellence, and a deep commitment to community and service. About the Role The K–8 Office Manager works closely with the Lower and Middle School administrative teams to ensure smooth daily operations and provide thoughtful, responsive support to students, faculty, and families. As a welcoming and trusted presence, the Office Manager helps create an environment where children and adults feel known, respected, and cared for, bringing warmth, kindness, and sound judgment to daily interactions. Essential Duties and Responsibilities Student Operations Serve as a warm, welcoming, and accessible primary contact for Lower and Middle School families, students, and faculty, listening carefully, responding promptly, and following through with care. Own daily attendance operations, including producing daily reports, documenting absences and tardies, and reconciling attendance by period in Veracross. Process work permit requests and letters verifying enrollment. Faculty & Office Operations Oversee daily office operations between the hours of 7:30 AM to 4:00 PM, including supply management, vendor relations, and maintaining inventory and ordering office supplies. Provide administrative support for the Lower and Middle School administrative teams and support the daily needs of faculty and staff. Attend faculty meetings that require administrative support. Serve as part of the Sub Team to coordinate class coverage when teachers are absent and track related stipends. Maintain compliance with safety protocols, HR policies, and operational standards. Programs & Events Coordinate administrative and logistical support for family meetings, student activities, and faculty events. Support faculty in planning off-campus field trips by arranging transportation, completing food orders, and providing copies of SD health forms. Manage catering orders and serve as the K–8 liaison to Epicurean. Plan school events, including the Moving Up Ceremony and 8th Grade Recognition Ceremony, in coordination with the Lower and Middle School administrative teams. Budget & Business Operations Work with the Business Office to submit invoices and reconcile Ramp billing for K–8 expenses. Monitor and report on office expenses, supply inventory, and administrative budgets. Operational Coordination Oversee and develop Middle School special schedules throughout the school year. Represent K–8 at weekly all-school calendar meetings. Coordinate internal communications to support alignment and collaboration across the Lower and Middle Schools. Identify inefficiencies and implement solutions to streamline office workflows and procedures. Other duties as assigned, including occasional timing/hours flexibility for team needs or special projects. Education and/or Work Experience Requirements Experience as an office manager or in a comparable administrative leadership role, with a track record of success in maintaining efficient operations. Excellent organizational skills with strong attention to detail. Excellent verbal and written communication skills, including ability to effectively communicate with students, families, colleagues, and outside partners. Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices. Ability to manage multiple responsibilities and prioritize tasks effectively in a fast-paced environment. Advanced knowledge of the Google Suite and familiarity with scheduling tools, project management platforms, and Veracross systems. Experience managing office budgets, overseeing expense reporting, and negotiating vendor contracts to ensure cost-effective operations. Quick thinker with a knack for identifying issues and implementing creative, practical solutions. Ability to remain calm, patient, and kind while managing competing demands, meeting deadlines, and responding to children and adults who may be upset or need additional support. Compensation The salary range for this position is $82,000–$95,000. Placement within the range will be commensurate with experience and qualifications. Candidates with fewer years of experience can expect placement toward the lower end of the range. This position offers a competitive benefits package that includes medical, dental, and vision coverage, a matching 403(b) retirement plan, and daily lunch. San Domenico School is an Equal Opportunity Employer and values diversity. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, sexual orientation, gender, gender identity or expression, genetic information, age, disability, medical condition, religion, veteran status, marital status or any other classification protected by applicable local, state or federal laws. #J-18808-Ljbffr San Domenico