Office Coordinator

Our client, a major private equity company, is seeking a polished, proactive Front Office Coordinator to manage daily front desk operations and provide high-touch administrative support to guests and investment professionals. This role plays a key part in maintaining a welcoming, well-run office environment and ensuring seamless support across multiple time zones. Please note: This is an onsite, contract role in Larkspur, CA, Monday-Thursday, 7:45 AM-4:45 PM. Pay is 35-37/hour. Key Responsibilities Serve as the first point of contact for guests, providing a professional and welcoming front office experience. Coordinate complex executive calendars and domestic and international travel arrangements. Manage conference room scheduling, visitor registration, and office supply inventory. Maintain shared office spaces and oversee kitchen operations, catering, and daily lunch orders. Answer and route incoming calls, process mail and packages, and coordinate with vendors. Assist with meeting preparation, office events, and occasional personal administrative support for executives. Partner with the administrative team to fulfill requests from investment professionals through an internal ticketing system. Qualifications 2+ years of experience in office coordination, administrative support, hospitality, or a related role. Exceptional organizational skills with the ability to prioritize multiple responsibilities in a fast-paced environment. Professional, polished demeanor with outstanding written and verbal communication skills. Proficiency with Microsoft Office Suite and Zoom. Positive, collaborative attitude with a strong sense of ownership and reliability. We recommend keeping your profile up to date and gathering professional references early in your job search. WorkGrades is a free tool you can use to collect, manage, and share your references with us or with any other prospective employers. Get ahead by preparing your references early: California applicants, please view our Privacy Notice here: #J-18808-Ljbffr Career Group