Executive Assistant

Job Description

Job Description

We are looking for an experienced and resourceful Executive Assistant to provide senior-level support in Walnut Creek, California. This fully on-site opportunity is a Contract to permanent position with a nonprofit organization that values professionalism, sound judgment, and strong follow-through. The right candidate will bring a high level of organization, technical confidence, and the ability to stay ahead of shifting priorities in a fast-moving environment.

Responsibilities:

• Oversee a demanding executive calendar by arranging appointments, coordinating meeting schedules, and adjusting priorities as business needs change.

• Organize donor-facing meetings from start to finish, including preparing materials, managing logistics, and handling timely follow-up communication.

• Create and edit business documents, reports, presentations, and correspondence using Microsoft Office tools with accuracy and professionalism.

• Support in-person meetings and office events by arranging meals, confirming details, and ensuring spaces are prepared in advance.

• Anticipate executive needs by identifying potential conflicts, solving administrative issues early, and keeping daily operations running smoothly.

• Manage a mix of business and personal support tasks with a high degree of discretion, confidentiality, and attention to detail.

• Serve as a dependable point of coordination for communications, inquiries, and requests requiring executive awareness or action.

• Take on additional administrative duties as needed while maintaining a positive, flexible, and service-oriented approach.

If you are interested in this Executive Assistant role, please submit your resume today!

• At least 3 years of experience in an Executive Assistant role, preferably supporting senior leadership or C-level executives.

• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams, along with comfort using virtual meeting platforms such as Zoom.

• Strong calendar management and meeting coordination skills in a fast-paced setting.

• Excellent written and verbal communication skills with the ability to interact effectively with donors, staff, and external contacts.

• Highly organized with strong attention to detail and the ability to manage multiple priorities effectively.

• Demonstrated initiative and sound judgment, with a track record of anticipating needs and acting proactively.

• Strong interpersonal presence, adaptability, and a strong customer service mindset