Finance Assistant

Finance Assistant

The International Brotherhood of Teamsters (IBT) is seeking a Finance Assistant to work in the union's Education Department.

The Teamsters Union is the largest and most diverse union in the country with over 1.3 million members. For more than a century, the Teamsters Union has been standing up for working people. Beyond freight drivers and warehouse workers, the Teamsters represents workers in virtually every occupation imaginable.

Job Description Under the general supervision of the Director, Program Manager, or designee the Finance Assistant will track, reconcile, and audit a variety of accounting documents; compare pre-approved forms to final invoice packets; assure that charges are properly supported in accordance with current policies and procedures; classify and record accounting documents.

• Audits, reconciles, and codes invoices and disbursement payment requests submitted to the IBT Worker Training Program (IBTWTP).
• Verifies accuracy of computations.
• Verifies that all transactions have the proper approvals and proper documentation in accordance with IBT, IBTWTP, and active grants policies and procedures.
• Communicates with training centers to obtain supporting documentation or clarification required for invoice processing.
• Accurately records and tracks invoices into the appropriate accounting software.
• Accurately reconciles all grant-related charges associated with IBT-issued Visa cards, rental car services, and airline travel.
• Aids in the training and onboarding of new IBT WTP staff.
• Reviews and verifies student data entered in the Data Management System for accuracy and completeness; forwards class related paperwork to the Program Assistants upon confirmation.
• Aids the Accounting Department with all financial matters pertaining to grants.
• Assists Program Manager with IBT WTP contract renewals.
• Maintains and tracks the Program Office grant-funded equipment inventory; ensuring all equipment is in proper working condition, updated with current software; tracks and records all outgoing and incoming grant-funded equipment.
• Annually reviews grant-funded equipment to determine eligibility for disposal or recycling, secures necessary approvals, and arranges equipment pickup through the IS Department.
• Prepares special reports and projects assigned by the Director, Program Manager, or designee.
• Assists in annual archival process for grant-year billings.
• Assists Program Manager with tracking and filing approved work- and travel authorizations for consultants and contractors.
• Adheres to all Education Department and IBT WTP organizational policies and procedures.
• Performs all other duties or responsibilities as related to the position and assigned by the Director, Program Manager, or designee.
• Works closely with IBT Accounting staff to facilitate an efficient and effective program.

Qualifications and Experience

• Associate's degree in accounting preferred, or a minimum of two years of hands-on experience in an Accounts Payable environment
• Proficiency in QuickBooks software and Microsoft Office
• Knowledge of accounting software is required.

Salary and Benefits Starting salary range is $68,000 to $71,000 plus FICA reimbursement. The Teamsters Union headquarters offers a robust benefits package including a 100% employer-paid health & welfare plan, pension, 401(k), FSA, and vacation & sick leave.

The IBT is an Equal Opportunity Employer and strongly encourages women, people of color, LGBTQ individuals, and candidates with diverse backgrounds and life experiences to apply.