Administrative Assistant

Job Description

Company Description The Law Offices of Terry Webb is a professional legal practice serving clients with a focus on quality representation and personalized service. The firm values efficiency, accuracy, and confidentiality in all aspects of its work. Team members collaborate closely with attorneys to support case preparation and client service. The office environment emphasizes professionalism, clear communication, and respect for clients and colleagues. Administrative staff play an important role in maintaining organized operations and a positive client experience.

Role Description The Administrative Assistant is a full-time, on-site role based in Morristown, NJ. This role supports attorneys and office staff by managing phone calls, greeting visitors, scheduling appointments, and maintaining calendars. Daily responsibilities include organizing files, preparing and updating documents, handling incoming and outgoing mail, and ensuring that client information is accurately recorded and securely stored. The Administrative Assistant will also assist with billing and invoicing tasks, coordinate meetings, and help maintain office supplies and equipment. The role requires consistent professionalism, attention to detail, and the ability to handle confidential information with discretion while providing courteous support to clients and colleagues.

Qualifications

\n
• Strong Administrative Assistance and Clerical Skills, including filing NJ- Ecourts, data entry, document preparation, and general office coordination.
\n
• Professional Phone Etiquette and Communication skills, with the ability to interact courteously and clearly with clients, colleagues, and external contacts.
\n
• Experience in Executive Administrative Assistance or supporting attorneys or senior professionals, including calendar management and meeting coordination.
\n
• Ability to maintain confidentiality, manage multiple tasks, and prioritize in a fast-paced legal office environment.
\n
• Proficiency with office software MyCase software preferred (e.g., word processing, spreadsheets, email, calendar tools) and comfort learning legal or case-management systems.
\n
• College degree or additional training or education in business, administration, or legal studies is a plus.
\n
• Previous experience in a law office for at least three (3) years
\n