Bookkeeper

Full Charge Bookkeeper

The Full Charge Bookkeeper is responsible for managing all aspects of a company's accounting and financial record-keeping. They handle everything from day-to-day financial transactions to the preparation of reports and financial statements, ensuring that the company's financial data is accurate, organized, and compliant with relevant laws and regulations.

Key Responsibilities

General Ledger Maintenance:

• Maintain and update the company's general ledger.
• Record and categorize financial transactions, ensuring accurate debits and credits.
• Reconcile all bank accounts and credit card statements.

Accounts Payable & Receivable:

• Process incoming invoices and payments to vendors.
• Monitor accounts payable and ensure timely payments.
• Manage accounts receivable, including sending invoices, following up on overdue payments, and posting payments.

Payroll Processing:

• Prepare and process payroll for employees.
• Ensure payroll taxes and deductions are accurate and paid on time.
• Maintain employee records, including hours worked, salaries, and benefits.

Financial Reporting:

• Prepare monthly, quarterly, and annual financial statements, including balance sheets, income statements, and cash flow statements.
• Create and maintain budget reports and projections.
• Provide financial summaries and analysis to management.

Tax Compliance:

• Prepare and file payroll taxes, sales tax, and other business-related taxes.
• Work with external accountants or auditors during tax season.
• Keep track of tax deadlines and ensure timely payment and reporting.

Bank Reconciliations:

• Perform monthly bank and credit card reconciliations.
• Investigate and resolve any discrepancies between bank statements and accounting records.

Cash Flow Management:

• Monitor the company's cash flow and provide reports on cash positions.
• Assist in managing cash reserves and short-term borrowing needs.

Inventory & Fixed Asset Management:

• Record and track inventory transactions (if applicable).
• Manage depreciation schedules for fixed assets and ensure accurate reporting.

Financial Analysis & Advice:

• Assist in analyzing financial trends, costs, and revenues to help management make informed decisions.
• Provide recommendations for cost-saving and revenue-generating strategies.

Accounting Systems & Software:

• Use accounting software to record, track, and report financial transactions (e.g., QuickBooks, Xero, Sage, etc.).
• Continuously update and maintain the company's accounting software systems.

Other Administrative Tasks:

• Assist with other office administrative duties related to accounting and bookkeeping functions.
• Maintain organized and up-to-date financial records for auditing and compliance purposes.

Skills & Qualifications:

• Education: High school diploma or equivalent, though an associate's degree in accounting or a related field is preferred.
• Experience: 3-5 years of bookkeeping experience, preferably with a full-charge role, including payroll, accounts payable, accounts receivable, and financial reporting.
• Certifications: Certification in bookkeeping or accounting (e.g., QuickBooks Certified, Certified Bookkeeper (CB), or similar) is a plus.
• Technical Skills: Proficiency with accounting software (QuickBooks, Xero, Sage, etc.) and MS Office (especially Excel). Familiarity with payroll software is a plus.
• Attention to Detail: Must be able to spot errors and inconsistencies in financial records.
• Organizational Skills: Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Communication Skills: Strong written and verbal communication skills, especially when explaining financial data to non-financial stakeholders.
• Problem-Solving Skills: Ability to identify and resolve financial discrepancies and issues efficiently.

Working Conditions:

• In Office Position (some flexibility for ideal candidate)
• Full-time hours, with occasional overtime during busy periods, such as tax season or year-end reporting.

Salary: Range 65k 90k, based on experience.