Executive Assistant

We are seeking an experienced Senior Administrative Assistant to provide high-level administrative and operational support to executive leadership within a fast-paced corporate environment. This role requires exceptional organizational, communication, and project coordination skills while managing executive calendars, meetings, travel, onboarding activities, and business operations. The ideal candidate is highly detail-oriented, exercises sound judgment, and thrives in a dynamic, collaborative workplace. Key Responsibilities Provide comprehensive administrative support to executive leadership and multiple senior stakeholders. Manage complex calendars, coordinate meetings, and proactively resolve scheduling conflicts. Organize and coordinate large-scale meetings, leadership events, and offsite meetings. Prepare meeting agendas, capture meeting notes, and distribute follow-up action items. Coordinate domestic travel arrangements, including hotel reservations and travel logistics. Process expense reports and assist with budget tracking using expense management systems. Create, edit, and format presentations, reports, spreadsheets, and business documents using Microsoft Office applications. Support onboarding and offboarding activities for employees and contractors. Maintain departmental documentation, files, and records in accordance with company policies. Coordinate office setup activities and administrative logistics for new team members. Manage monthly business updates, executive communications, and recurring reporting activities. Handle confidential and business-sensitive information with professionalism and discretion. Ensure compliance with corporate policies, purchasing procedures, security requirements, and administrative processes. Build strong working relationships across cross‑functional teams while supporting multiple priorities and deadlines. Required Qualifications High school diploma required; some college coursework preferred. Minimum of 7 years of executive administrative support experience. Experience supporting senior executives and multiple leadership team members. Advanced proficiency with Microsoft Office Suite , including Excel , PowerPoint , Outlook , and Teams . Experience using SharePoint , Concur , and business collaboration tools. Strong meeting coordination, calendar management, travel coordination, and expense reporting experience. Excellent written and verbal communication skills. Strong organizational, multitasking, and project coordination abilities. Ability to exercise sound judgment while handling confidential information. Demonstrated ability to prioritize multiple assignments and meet deadlines in a fast‑paced environment. Preferred Qualifications Experience supporting leadership within the pharmaceutical, biotechnology, healthcare, or life sciences industry. Experience using Visio , OrgPlus , or similar organizational planning tools. Previous experience assisting with onboarding, training, or mentoring administrative staff. Familiarity with business operations, purchasing processes, and corporate compliance procedures. The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long‑term disability insurance, short‑term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually – as applicable. #J-18808-Ljbffr Collabera