Administrative Support Receptionist- 25 hours/week

Job Description

Job Description

Administrative Support Receptionist- 25 hours/week

 

This role requires an individual who is flexible, resilient, and uses good judgment. This individual must have a high level of integrity and discretion in handling highly confidential business and personal information. This individual must be professional, friendly, and welcoming when interacting with senior leaders across the globe. They should possess excellent time and data management skills in order to coordinate various email activities and meeting notices across time zones. They should be able to work independently and have a high standard for delivering quality results. They should adapt to change with a positive attitude, be a quick learner, and self-motivated. The successful candidate should have exceptional communication skills – both verbally and written – complete all tasks in a timely manner, understand how to prioritize, and be a problem solver. The candidate will need to understand the Company’s structure and will need to develop working relationships with other assistants, executive leaders, and operations partners. The candidate will be a valued member of the team and should be open to learning about the business beyond the day-to-day activities of the role.

 

Responsibilities:

• Manages the executive’s calendar and correspondence; resolves scheduling conflicts in a timely manner and keeps the executive informed of changes and updates.

• Maintains, organizes, and archives Outlook calendar, communications, and folders as appropriate, keeping the executive well-organized and aligned to Company records and retention schedules.

• Sorts, screens, and distributes incoming and outgoing mail for the executive. Highlights information of interest and/or curate reading material.

• Optimizes travel arrangements (e.g., transportation, accommodations, agenda, visa/passports) based on the executive’s travel needs and preferences. Manages complex itineraries, including any changes. Completes related expense reports.

• Assists the executive with preparing for meetings, including preparing materials, obtaining materials in advance, distributing materials, and keeping the executive on schedule. Obtains appropriate support for virtual attendees as well as various media needs and other logistics.

• Screens incoming calls and responds to emails as needed.

• Greets and assists planned guests and manages unannounced visitors.

• Assists with coordinating and managing meetings and events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing calendars, communication, technology, office space, logistics, and related follow-up activities.

• Prepares, updates, and organizes information for inclusion in reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format, and arrangement of material.

• Coordinates employee skip-level meetings and other interactions between executives and employees when appropriate.

• Assists with special projects as needed

 

 

Skills Required:

Basis Administration

 

Skills Preferred:

Administrative Assistant

 

Experience Required:

Highly proficient Microsoft Suite

 

Experience Preferred:

• Excellent writing, editing, and proofreading skills

• Learns new software systems and products/cloud tools with ease

• Responsive, self-starter; takes initiative in resolving issues or concerns

• Detail-oriented, organized, and excellent time management skills

• Displays a high degree of integrity and maintains confidentiality of sensitive information

• Works well independently with minimal supervision

• Ability to work collegially and collaboratively within a team environment in an open-concept office area

• Comfortable interacting with all levels of the organization, from executive leadership to individual contributors

• Ability to plan, prioritize, and support multiple assignments simultaneously

• Willingness and flexibility to support across all North America time zones

 

Education Required:

High School Diploma / GED

 

Education Preferred:

Associate Degree

 

Company Description

Why work at G-Tech?
G-Tech is a woman-owned company that values your ideas, encourages your growth, and always has your back. When you work at G-Tech, not only do you get health and dental benefits, but you also have training opportunities, flexible/remote work options, growth opportunities, 401K and competitive pay. Apply today!

G-Tech is an Equal Opportunity Employer (EOE), all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

By submitting your application, you acknowledge that recruiting technologies, including AI-assisted tools, may be used to support candidate evaluation, sourcing, matching, and communications.

Company Description

Why work at G-Tech?\r\nG-Tech is a woman-owned company that values your ideas, encourages your growth, and always has your back. When you work at G-Tech, not only do you get health and dental benefits, but you also have training opportunities, flexible/remote work options, growth opportunities, 401K and competitive pay. Apply today!\r\n\r\nG-Tech is an Equal Opportunity Employer (EOE), all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.\r\n \r\nBy submitting your application, you acknowledge that recruiting technologies, including AI-assisted tools, may be used to support candidate evaluation, sourcing, matching, and communications.