Administrative Coordinator

Job Description

Job Description

We are looking for a Contract Administrative Coordinator to support daily office operations in Irving, Texas. This position serves as a key on-site presence, helping create an organized and welcoming workplace through scheduling support, front-desk coordination, and meeting space readiness. The ideal candidate brings strong interpersonal skills, sound administrative judgment, and the ability to manage hands-on facility-related tasks alongside routine office responsibilities.

Responsibilities:
• Coordinate calendars, schedule meetings, and help maintain an efficient flow of daily office activity.
• Welcome visitors and support front-desk check-in activities while creating a welcoming and friendly first impression.
• Prepare conference rooms for meetings by arranging tables, chairs, and related room setup needs.
• Conduct routine site walkthroughs to help ensure shared spaces remain organized, functional, and ready for use.
• Respond to inbound calls and direct inquiries to the appropriate contacts in a timely manner.
• Assist with administrative support tasks such as meeting coordination, scheduling updates, and general office communication.
• Help track and submit facility-related requests or work orders when office issues need attention.
• Support a fully on-site office environment by handling day-to-day coordination needs with accuracy and attention to detail.• Previous experience in administrative support, office coordination, or a similar business support role.
• Ability to handle light physical tasks, including moving chairs and tables for room setups.
• Comfortable using general computer applications for scheduling, communication, and administrative work.
• Strong verbal communication skills with the ability to interact effectively with employees, guests, and vendors.
• High level of organization and close attention to detail in a fast-paced office setting.
• Ability to manage multiple priorities while maintaining a detail-oriented and service-oriented approach.
• Reliable availability to work on-site five days per week in Irving, Texas.