Temporary Clerical

Job Title

Performs general secretarial and clerical duties in support of a central office or school on a temporary basis.

Job Description

Answers phones, greets visitors, and performs complete word processing functions. Creates and maintains filing systems and processes a variety of office documents. Assignments may range from one week to several months.

Responsibilities

Example of Duties:

• Answers telephone calls, receives and directs visitors to the office, and responds to requests for information and assistance. Receives and forwards messages to appropriate staff or offices.
• Performs a full range of word processing functions. Develops, formats, and prepares correspondence, memoranda, reports, announcements, and forms.
• Edits documents for completeness, accuracy, and compliance with established policy and procedural requirements.
• Receives, opens, sorts, and distributes incoming mail and/or inquiries via email.
• May compose correspondence, prepare specialized documents, and technical reports. May produces charts, graphs, and tables.
• Designs, creates, and maintains databases, spreadsheets, rosters, and logs. Enters, sorts, and retrieves information in databases and spreadsheets. Gathers and compiles information. Prepares routine and special reports.
• Creates and maintains electronic and paper document filing systems. Receives, distributes, and files documents.
• May attend meetings and take notes. Arranges and coordinates appointments, conferences, and schedules. Reserves meeting rooms. Arranges for equipment, supplies, and refreshments needed.
• Purchases office and instructional supplies, materials, and equipment. Maintains an inventory of office and instructional supplies and equipment. Arranges for the service and repair of facilities and equipment.
• Performs other duties as assigned.

Qualifications

Minimum Qualifications:

Education, Training, and Experience:

• Possession of a high school diploma or an appropriate equivalent.
• Secretarial, clerical, or administrative support experience.

Knowledge, Skills, and Abilities:

• Knowledge of office practices and procedures. Knowledge of filing systems. Knowledge of spelling, grammar, and arithmetic. Knowledge of personal computers and office software packages. Knowledge of automated office systems.
• Demonstrated skill in typing 40 words per minute. Skill in performing word processing functions. Skill in setting up and maintaining databases, spreadsheets, and logs. Skill in setting up and maintaining filing systems. Skill in gathering and compiling information for statistical reports. Skill in processing financial documents and transactions. Skill in composing correspondence and memoranda. Skill in operating personal computers and related office equipment.
• Ability to communicate effectively. Ability to follow rules and regulations. Ability to establish and maintain effective working relationships. Ability to maintain confidential information.

Physical and Environmental Conditions:

• The work of this class is generally sedentary and performed in an office environment. Work includes the operation of office equipment, including personal computers, and occasional, limited physical activities.

FLSA: Non-exempt

• This class specification defines the types of duties and level of difficulty of work required of positions in this title. It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.

Salary: $18.03 per hour

• Visit the BCPS Office of Payroll website for additional information on pay scales, other compensation, and leave accruals.
• Benefits: BCPS offers a comprehensive benefits program for eligible employees.

Application Instructions:

• Please read and carefully follow the instructions provided below. Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Information on your resume and application must match.
• Professional references must be submitted to complete your application.
• Be sure to account for all periods of employment and unemployment. Failure to complete all fields of the "Work Experience" section of the application may result in your application not being considered.
• You MUST attach your unofficial transcript(s) or license(s) to your application if you are applying for a position as a teacher or a position that requires Licensure/Certification.

Pre-Employment Requirements:

• All Baltimore County Public Schools employees, both regular and temporary, are required to be fingerprinted and have a criminal background investigation completed.
• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
• If you have military experience, you will be asked to provide a copy of DD214.
• Official transcripts will be required upon hire and must be sent via eScript/Clearinghouse from your university.
• Some positions will require employees to undergo a physical examination and/or drug testing.
• All newly hired personnel must attend a Benefits and Retirement Orientation meeting.
• Additional job verification will be required for salary credit.

Contact Information

Office of Temporary & Support Services

Email: View email address on click.appcast.io

Phone: View phone number on click.appcast.io

Baltimore County Public Schools