PROCUREMENT ASSISTANT

Procurement Assistant

Carter Machinery Company, the authorized Caterpillar dealer serving Virginia, West Virginia, Maryland, Delaware and Washington D.C. is hiring a Procurement Assistant in Richmond, Virginia. The Procurement Assistant is responsible for coordinating and supporting purchasing activities to maintain efficient operations. The individual in this role executes a wide range of functions, including vendor onboarding, purchase order processing, RFP coordination, and contract management. Responsibilities rotate regularly to ensure coverage and consistent foundational knowledge of procurement functions among all team members.

Seeking candidates with a minimum two years of purchasing or procurement experience, required; high school diploma or equivalent required; college degree strongly preferred; experience with contract review, vendor compliance tracking, sourcing strategies, preferred; experience operating and navigating ERPs, CODA and Microsoft Dynamics (D365), a plus.

Requirements for the Procurement Assistant position include:

• Strong knowledge of purchasing procedures, vendor management, and sourcing practices.
• General knowledge of internal purchasing policies and financial controls.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Familiarity with ERP systems; experience with CODA and Microsoft Dynamics (D365) a plus.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Must possess ability to manage multiple priorities in a fast-paced environment.
• High attention to detail and accuracy.
• Work independently with limited supervision and interact professionally at all levels.
• Familiarity with procure-to-pay process.
• Promote a positive customer experience.
• Uphold the Core Values of Integrity, Commitment, Excellence and Teamwork by embracing The Carter Way.

Physical requirements must be met for the Procurement Assistant job, including regularly being required to sit and talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. Employee may occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. This job description is not intended to be all-inclusive. Additional duties may be assigned.

Competitive compensation and benefits:

• Health, dental and vision insurance.
• Paid time off.
• 401(k), $0.75 to $1.25 match up to 6%.
• Life and disability insurance.
• In-house training instructors/programs.
• Tuition reimbursement.
• Employee referral bonus program.
• Discounts: cellular phone service, computers, tooling, cars and trucks.

Carter Machinery Co. Inc. is an EEO/AA Employer. All qualified individuals – including minorities, females, veterans, and individuals with disabilities, or any other characteristic protected by law – are encouraged to apply.

Carter Machinery is a drug-free workplace.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.