Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a busy operation in Cerritos. This opportunity is ideal for a detail-oriented accounting specialist who can manage high-volume payables accurately and keep vendor payments on schedule across multiple locations. The right candidate will be comfortable working in a fast-moving environment, maintaining organized records, and partnering with internal teams and vendors to resolve payment-related matters efficiently.

Responsibilities:

• Review incoming invoices and payment requests for accuracy, completeness, and proper documentation before processing.

• Coordinate invoice matching and approval workflows, then maintain well-organized digital records for supporting documents.

• Enter accounts payable transactions into the accounting system with a high level of accuracy and consistent account coding.

• Process payments through electronic methods, including ACH transactions, while ensuring deadlines and internal controls are met.

• Track open payables to confirm vendors are paid on time and follow up on outstanding items when needed.

• Investigate billing discrepancies, pricing differences, and other invoice issues, then work with vendors and internal stakeholders to resolve them promptly.

• Maintain current vendor profiles and respond appropriately to questions related to payment status, documentation, and account details.

• Support month-end close activities by preparing reconciliations, assisting with accrual-related tasks, and providing documentation for audits.

• At least 5 years of experience in accounts payable or closely related accounting work.

• Practical knowledge of accounts payable procedures, including invoice processing, account coding, reconciliations, and payment administration.

• Hands-on experience using QuickBooks Desktop or QuickBooks Premier in a business accounting environment.

• Familiarity with ACH payments, accrual accounting, and core accounting functions.

• Strong attention to detail with the ability to stay organized while handling work for multiple locations.

• Clear communication skills and sound judgment when responding to vendors and resolving discrepancies.