Accounting Assistant

Title: Yardi - Accounting Assistant - (On-site)


Location: Birmingham, AL


Salary: $58,000-$68,000


We assisting a dynamic and rapidly growing company find a highly motivated Accounting Assistant to join their finance team. As a leading player in their industry, they pride themselves on their commitment to excellence, customer satisfaction, and innovation. If you are a detail-oriented individual with a passion for numbers and a strong understanding of both Accounts Payable (AP) and Accounts Receivable (AR) processes, we encourage you to apply.


Job Description: As an Accounting Assistant with a focus on Accounts Payable and Accounts Receivable responsibilities, you will play a crucial role in ensuring the accuracy and efficiency of financial operations. You will collaborate closely with the Finance Manager and team members to support the smooth flow of financial transactions. Your ability to multitask and prioritize tasks will be essential in meeting deadlines and maintaining accurate records.


Responsibilities:

Accounts Payable (AP):

• Process and verify vendor invoices, ensuring proper coding, approvals, and documentation.
• Accurately enter and maintain invoices, payments, and credit memos in the accounting system.
• Prepare and process electronic payments, including checks, ACH transfers, and wire transfers.
• Reconcile vendor statements to resolve discrepancies and outstanding balances promptly.
• Assist in month-end closing procedures, including AP-related accruals and reporting.
• Monitor and manage expense reports, ensuring compliance with company policies and procedures.
• Proactively communicate with vendors regarding payment status and resolve payment-related inquiries.

Accounts Receivable (AR):

• Generate customer invoices accurately and in a timely manner, ensuring all relevant details are included.
• Record customer payments and deposits in the accounting system, applying them to the appropriate accounts.
• Regularly review and follow up on outstanding customer balances, sending reminders and statements as needed.
• Collaborate with the sales and customer service teams to resolve billing and payment discrepancies.
• Prepare and analyze AR aging reports to identify delinquent accounts and initiate collections efforts.
• Assist in customer credit evaluations and establish credit limits for new and existing clients.
• Support month-end close processes, including AR-related journal entries and reporting.

General Accounting:

• Assist in maintaining accurate and up-to-date financial records.
• Participate in regular internal audits to ensure compliance and accuracy.
• Assist in the preparation of financial reports and presentations as required.
• Contribute to process improvements to enhance efficiency and effectiveness.

Qualifications:

Associate's or Bachelor's degree in Accounting, Finance, or a related field.

1-3 years of relevant experience in accounting, with a focus on AP and AR functions.

Proficient in using Yardi or an ERP software and Microsoft Office Suite, particularly Excel.

Strong understanding of basic accounting principles and practices.

Excellent attention to detail and accuracy in data entry.

Ability to prioritize tasks, meet deadlines, and handle a high volume of transactions.

Effective communication and interpersonal skills for interacting with vendors and customers.

Demonstrated problem-solving abilities and the initiative to resolve issues proactively.


By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.


EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.