Administrative Assistant

Vacancy Overview Administrative Assistant – Port Arthur, TX Our client is seeking an Administrative Assistant to work within their facilities located in Port Arthur, TX, for an initial one-year assignment, with extensions. The Recruiting Coordinator manages complex administrative workflows and consolidates information to produce reliable reports, minutes, and documentation. Acts as a liaison among stakeholders to resolve routine issues, strengthen information flow, and support timely decisions. This position will be at the Port Arthur LNG Site location in Sabine Pass. Job Responsibilities Assists in compiling data for reports, ensuring accuracy and timely submission Formats and proofreads reports for grammatical and typographical errors Relays communications (phone calls, e-mails), assists visitors, and maintains a log of incoming communications and visitors Maintains and organizes physical and electronic records Assists in booking travel arrangements and accommodations; prepares travel itineraries and ensures all travel documents are complete Tracks and records basic expenses and budget entries; assists in reconciling expense reports with budget allocations Assists in the setup and preparation of meeting rooms; distributes meeting agendas and takes notes during meetings Performs other duties as assigned Required Skills Administrative Support – Providing assistance to the department in fulfilling its administrative responsibilities Data Entry – Entering data into a computerized database or spreadsheet Record Keeping and Documentation – Creating, distributing, using, maintaining and disposition of recorded information Call Management – Handling incoming calls via established processes and systems Word Processing – Creating and editing documents on a computer Guest Service Management – Coordinating all aspects of a guest's experience, from reservations to check‑in and special requests Schedule Management – Developing and controlling schedules for time and resources for project completion Report Drafting – Writing policies, reports, manuals, and memos; organizing and presenting information accurately and concisely Event Planning – Organizing all activities surrounding an event Research – Investigating and studying materials and sources to establish facts and reach new conclusions Education / Experience High school diploma or equivalent 3+ years of related experience Other: Candidates must be located within a commutable distance to Port Arthur. Candidates must have authorization to work in the U.S. without sponsorship. #J-18808-Ljbffr