Facilities Services Coordinator

The mission of the Office of Facilities Planning and Management (OFPM) in the School of Medicine is to plan for and manage the facilities needs of the School of Medicine community in the areas of facilities operations, capital planning and budgeting, projects from programming through occupancy, space inventory, and facility assets. In the pursuit of this mission, the office has an immediate opening for a Facilities Services Coordinator.StanfordUniversityisseekingaFacilitiesServicesCoordinatortomaintainthethrivingindoorandoutdoorenvironments for the School of Medicine (SoM).TheFacilitiesServicesCoordinatorisresponsibletofurtherSoM’ssustainabilityprojectsandserveastheliaisonforcontractedserviceswiththeOfficeofFacilitiesPlanningandManagement(OFPM)inthefollowingcoreareas:custodial,landscaping,bio-waste,andrecycling.Theday-to-day responsibilities assigned tothispositionadvanceexcellenceinmedicinethroughfacilitiesstewardship by preserving the beauty of SOM's campus and coordinating the operational needsforSoM’sesteemed students,facultyandstaff. This is 100% onsite Duties include: Servesastheprimarypointofcontactforfacilities issues in assigned buildings and grounds; monitors completion of assigned work requests; regularlyperformsconditionassessmentsonappearance Overseesanetworkofservicecontracts(custodial,landscaping,recycling,andbio- waste) to address the operational needs; ensures fulfillment of contractedservices;developsinspectionsystemtotrackcompletionofservicesandreporton performanceofcontractedserviceswithrecommendations forimprovements. Identifies,recommendsandimplementsserviceandprocessmodificationstoavoidfaculty/staffconflictsandincrease sustainability, productivity, and/or costreduction. Completesprojectcoordinationby:performingtheassignedtaskswithindepartmentprojects;actingasaproject coordinator/liaison;overseeingandexecutingprojects(limitedtosmall,localprojects),includingtheirorganization,scheduling,andimplementation Servesasbio-waste management coordinator by correcting identified safety issues; understanding, communicating, and overseeing disposal procedures in labratory settings; participating in emergency preparedness, recovery, and business continuity coordination. Coordinatescommunicationsservicesby:providingupdates,alerts,andnotificationstobuildingoccupantsincludingwebsitesandphones.

DESIRED QUALIFICATIONS:

Minimum 2 years of relevant facilities experience in a professional environment. Excellentcommunicationandrelationshipbuildingskills; Competencetomanagemultipleprioritiesandrespondeffectivelywithlimitedguidance; Drivetoestablishthemselvesasaleadingcontributor withinOFPMandSoM. Proficient with CMMS (i.e Oracle, Maximo), Microsoft Office, Excel, Outlook Strong organizational skills, attention to detail and ability to prioritize multiple tasks Problem-solving mindset, ability to work independently and coordinate cross-functional teams Facility Management Professional (FMP) desirable Punctual with strong attendance history

EDUCATION & EXPERIENCE (REQUIRED):

Associate degree and two years related, demonstrated facilities administration experience, or a combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups. Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates. Working knowledge of applications such as Excel, Word, PowerPoint, Project. Experience working with internal and external vendors and services contracting. Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control.

CERTIFICATIONS & LICENSES:

Valid California Non-commercial Driver's License.

PHYSICAL REQUIREMENTS*:

Frequently stand/walk, seated, performs desk-based computer tasks. Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds. Ability to obtain and maintain a California Non-commercial Class Driver's license and drive day or night. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Requires 24-hour response availability seven days per week for emergency situations. May be exposed to noise > 80dB TWA. May working at heights 4 - 10 ft. * - Other duties may also be assigned #J-18808-Ljbffr Stanford University