Billing & Accounts Receivable (AR) Collection Specialist

Job Description

Job Description

Description:

KSE is a mid-size construction management and engineering firm ranking in the ENR Top 100 for CM and ENR Top 500 for design services. With seven offices across four states (NY, NJ, PA and CT), the firm has been providing transportation and public infrastructure construction services for more than three and half decades. KSE offers a full range of employee benefits, including medical, dental and vision insurances, a 401(k) plan, paid time off, Flexible Spending Accounts (FSAs), long- and short-term disabilities, and term life insurance. KSE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Position: Billing & Accounts Receivable (AR) Collection Specialist

Reports to: Billing & Collections Manager

General Qualities:

- Proactive self-starter capable of setting a positive example for the staff. 

- Provides day-to-day support to projects occurring within the revenue cycle including. 

- Has full technical and administrative responsibility for interpreting, organizing, executing, and coordinating projects/assignments.  

Technical Responsibilities:

- Exercises good judgement, interprets data, and remains knowledgeable in detail of all related policies and procedures. 

- Generating manual invoices based on pre-defined billing events. 

- Performing detailed review of billing terms and billing setup in all new contracts. 

- Processing adjustments, credit memos and write-offs. 

- Responding and resolving all related Accounts Receivable inquires in a timely fashion. 

- Performing collection duties (calls, emails, payment application and coordination with customers and internal teams).

- Review accounts receivable aging reports and make appropriate collection calls on outstanding receivable balances.

- Create invoices as contractually required and forward to client.

- Cultivate strong internal partnerships with off-site Executive Directors, Finance department and information Technology team.

- Accurately process invoices, credit memos, and refunds, apply cash and perform account reconciliations.

- Responsive to Client and other KSE Department needs.

Administrative Responsibilities:

- Familiar with all company policies and procedures and verifies implementation and compliance

Educational Requirements:

- Bachelor’s degree, preferably in Accounting, Business, Finance. 

Experience:

- 3-5 years of AR and Billing Experience.

- Must have strong computer skills including MS Word, Excel, Outlook.

- Unanet/InFocus experience preferred.  

Physical Requirements:

- Ability to sit at a desk for extended periods (often 6–8 hours a day).

- Maintaining posture while working at a computer.

- Short periods of standing or walking within the office (to printers, meeting rooms, etc.).

KS Engineers, P.C. is an EOE/AA/VEV/Disabled Employer. KSE will not discriminate based on race, color, religion, creed, sex, national origin, marital status, age, disability, veteran status, citizenship status, or other status protected by law.