Accounts Receivable Collections Specialist

Job Description

Job Description

Signia Aerospace is a global, integrated provider of high-performance systems and specialized components for the aerospace industry. Signia designs, manufactures, and services a wide range of products, that include mission equipment, thermal management systems, engine technology, and propellers. The Signia brands are leaders in their respective markets and provide a compelling value proposition to both aerospace and defense OEMs and end-users.

Onboard Systems Hoist & Winch, located in Anaheim, CA is one of the world’s leading providers of Search & Rescue (SAR) and Human External Cargo (HEC) advanced mission equipment for civil, commercial, and military helicopters.

Position Overview 

Location: Anaheim, CA (Onsite) 

Schedule: Monday - Friday 

Pay: $70,304 - $75,000 per year

The Accounts Receivable Collections Specialist is essential in supporting smooth financial operations, with a primary focus on maximizing cash collections, maintaining accurate customer account records, and ensuring timely and accurate processing of receivables. This role is also responsible for maintaining positive customer relationships, resolving account discrepancies, and minimizing bad debt exposure. The ideal candidate will have strong attention to detail, analytical and problem-solving skills, and the ability to collaborate effectively with customers and internal departments.

What You’ll Do

• Accounts Receivable:
  • Process customer payments, including checks, credit card payments, and electronic transfers.
  • Monitor and maintain customer account balances, ensuring accurate invoicing and payment tracking.
  • Follow up on outstanding accounts and manage collections efforts, while maintaining positive customer relationships.
  • Prepare and distribute aging reports and assist with account reconciliations.
  • Apply strong problem-solving and sound decision-making skills to proactively identify issues and implement timely, effective resolutions.
  • Investigate and resolve payment discrepancies, short payments, and deductions by collaborating with internal teams and customers’ accounts payable departments.
  • Manage customer billing portals by uploading and submitting invoices to external vendor systems and retrieving payment remittance details.
• General Accounting Support:
  • Assist with month-end and year-end closing processes.
  • Maintain organized and up-to-date financial records in accordance with company policies and accounting standards.
  • Collaborate with team members to ensure smooth financial operations and address any discrepancies.
  • Provide support during audits by preparing necessary documentation and reports.
• Compliance and Reporting:
  • Ensure compliance with California state regulations and accounting standards.
  • Prepare periodic reports for management, providing insights into cash flow, outstanding payments, and financial status.
  • Support in implementing improvements to accounting systems and processes.

Who You Are

• Associate’s degree in accounting, Finance, or a related field preferred.
• Additional certifications in accounting (e.g., A/R certifications) are a plus.
• Minimum of 4-5 years of experience in accounts receivable.
• Previous experience in a fast-paced environment with high transaction volumes is a plus.
• Familiarity with accounting software (QuickBooks, NetSuite, etc.) and Microsoft Excel is required.
• Experience with IFS is strongly preferred.
• Strong attention to detail and accuracy in financial data entry.
• Ability to handle sensitive financial information with discretion and professionalism.
• Strong communication skills, both written and verbal, for effective interaction with internal teams and external vendors/customers.
• Knowledge of California state tax laws and regulations is a plus.

What’s In It for You

• Benefits package including medical, dental, vision, life, disability
• Paid time off and holidays 
• 401(k) plan with employer contribution matching
• In addition to offering competitive wages and benefits, Onboard Systems also offers the opportunity to increase your future earnings tied to growth in company performance. We recognize employee contributions toward growing the business through our unique Growth Participation Unit program (GPU). GPUs are tied directly to company growth and reward all eligible employees with cash when the business grows over time. 

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status