BookkeeperAdministrative Assistant

Job Description

Job Description

Summary:

The Part-Time Bookkeeper/Administrative Assistant is responsible for maintaining accurate financial records and supporting the organization’s daily office and administrative operations. This role manages core bookkeeping functions including accounts payable and receivable, reconciliations, financial reporting, and budget support, while also serving as a front-office point of contact for visitors and general inquiries. The position provides administrative support to the Executive Director, helps coordinate office operations and supplies, and ensures organized, efficient systems that support the organization’s day-to-day work. This role is an in-person role, as it deals with office needs and operations, visitors and walk-ins, and sensitive financial information.

Responsibilities include, but are not limited to:
Office Duties

• Serve as the first point of contact for visitors, vendors, and general inquiries
• Manage office correspondence, deliveries, and shared calendars
• Keep the office environment organized, clean, and well-stocked
• Order and track office supplies and materials
• Assist with development of promotional materials
• Provide administrative support to the Executive Director
• Assist with other administrative and financial duties as assigned

Bookkeeping Duties

• Maintain accurate and up-to-date financial records using QuickBooks
• Process and record all accounts payable and receivable transactions
• Reconcile monthly bank and credit card statements
• Prepare monthly, quarterly, and annual reports
• Support annual audit preparation and assist external auditors as needed
• File and organize financial and other documents in both digital and paper formats
• Assist the Executive Director with the development of annual budgets
• Communicate with vendors and staff regarding invoices, reimbursements, and budget questions

** Requirements: **

• Associate’s or Bachelor’s degree in accounting, finance, or a related field, or equivalent professional experience
• At least one year working with office administration and bookkeeping
• Proficiency with QuickBooks or comparable accounting software
• Working knowledge of accounts payable, accounts receivable, and bank reconciliations
• Strong skills in Microsoft Excel (or Google Sheets) and general office software
• Excellent attention to detail, organization, and accuracy
• Ability to work with integrity, maintain confidentiality, and exercise discretion with sensitive information
• Strong interpersonal, written, and verbal communication skills
• Ability to manage multiple tasks, meet deadlines, and work independently in a small office setting
• Nonprofit or public access television experience preferred

Part time- 24 hours

Preferred hours:

Mon-Thurs 3pm-8pm

Fri 10am-2pm