Part Time Administrative Assistant

Administrative Assistant

Position Type: Part-Time

Schedule: Approximately 24 hours per week

Location: Tulsa, OK

Dress Code: Casual Attire

Pay: $20-25/hr

Position Overview

We are seeking a reliable, organized, and self-motivated Part-Time Administrative Assistant with a general logistics and shipping background. This role supports day-to-day office operations, vendor coordination, shipping activities, and communication with suppliers and delivery services. The ideal candidate is a self-starter who can work independently, stay organized without constant supervision, and communicate professionally with vendors and customers.

Key Responsibilities

• Answer incoming phone calls and respond to general inquiries
• Coordinate with vendors, suppliers, and delivery services
• Follow up on parts orders, shipment statuses, and delivery timelines
• Track and provide updates on incoming and outgoing shipments
• Assist with shipping and packaging processes
• Work with carriers such as FedEx, DHL, UPS, and other freight/shipping providers
• Schedule pickups and coordinate deliveries
• Maintain organized records, invoices, and shipping documentation
• Communicate updates internally regarding order status and logistics activity
• Perform general administrative and office support tasks as needed

Qualifications

• Previous administrative assistant or logistics coordination experience preferred
• General knowledge of shipping, packaging, and carrier systems (FedEx, DHL, UPS, etc.)
• Strong organizational and communication skills
• Comfortable speaking with vendors, suppliers, and customers by phone and email
• Ability to prioritize tasks and work independently
• Detail-oriented with good follow-through
• Basic computer proficiency including email, spreadsheets, and office software
• Dependable, proactive, and able to manage responsibilities without close supervision