Accounts Payable Specialist

Accounts Payable Specialist At Petticoat-Schmitt Civil Contractors, Inc., we don't just build infrastructure we build life-changing infrastructure. We are a privately owned, employee-owned (ESOP) civil contracting firm based in Jacksonville, FL. We specialize in public works, water resources (including water and wastewater treatment plants), and site development, with expertise in underground utilities, roadway construction, and related civil infrastructure. We are seeking a detail-oriented and dependable Accounts Payable Specialist to join our Accounting team at our Jacksonville headquarters. This position plays an important role in ensuring invoices and vendor payments are processed accurately, efficiently, and on time while supporting strong relationships with our vendors, subcontractors, project teams, and internal departments. This is an excellent opportunity for someone with accounts payable experience or an early-career professional with a strong accounting foundation who is ready to learn, take ownership, and grow within a construction organization. What You'll Do Vendor Management & Invoice Processing Maintain accurate vendor records and ensure required documentation is complete and current. Receive, enter, code, and track invoices for timely approval and payment. Apply the company's chart of accounts to ensure invoices and expenses are coded accurately. Process vendor and subcontractor invoices in accordance with established accounting procedures. Ensure payments are supported by required documentation and releases before funds are issued. Reconciliation & Problem Solving Respond to vendor and subcontractor inquiries professionally and in a timely manner. Research and resolve invoice discrepancies, duplicate charges, missing documentation, and other payment issues. Review vendor accounts and identify and correct posting errors. Reconcile vendor statements to maintain accurate balances and timely payments. Capture available vendor discounts when applicable. Collaboration & Communication Work closely with Project Managers, field leaders, vendors, subcontractors, and Accounting team members to resolve invoice and payment questions. Manage assigned AP inboxes and ensure invoices and supporting documentation are reviewed and processed promptly. Communicate clearly when additional information, approvals, or documentation are required. Maintain organized and accurate electronic and financial records. Continuous Improvement Support Accounting team initiatives focused on process improvement, efficiency, and automation. Learn and effectively utilize Petticoat-Schmitt's accounting and construction management systems. Identify opportunities to improve accuracy, organization, and efficiency within the accounts payable process. Perform additional responsibilities as assigned to support the Accounting team. What We're Looking For Education & Experience High school diploma or equivalent required. Coursework, continuing education, or a degree in Accounting, Finance, Business, or a related field preferred. Previous accounts payable, bookkeeping, accounting, or administrative finance experience preferred but not required. Construction accounting experience preferred but not required. Relevant internship, coursework, or other practical accounting experience will be considered. Skills & Qualifications Basic understanding of accounting principles and financial recordkeeping. Strong attention to detail with a commitment to accuracy and timeliness. Proficiency with Microsoft Excel, Word, and Outlook. Strong organizational and time-management skills with the ability to manage multiple priorities. Strong written and verbal communication skills. Ability to work effectively with employees, vendors, subcontractors, and other departments. Ability and willingness to learn new accounting systems, processes, and procedures. Dependable, professional, and able to maintain regular and predictable attendance. Experience with Viewpoint Spectrum, Procore, or similar accounting or construction management software preferred. Why Petticoat-Schmitt? We live our values (A.C.T.): Accountability Safety first. Plan the work. Execute with ownership. Character Integrity, respect, trustworthiness, humility. Team Shared goals, servant leadership, determination, and results. Compensation & Benefits Competitive hourly pay based on experience. Earned Paid Time Off (PTO). 6 Paid Holidays. Annual Profit Sharing participate in company-wide profit sharing once annual goals are achieved. Monthly Safety Bonus earned when the company goes recordable-incident free. Comprehensive Health Coverage Options, including a 100% company-paid High Deductible Health Plan (employee-only coverage). Dental, vision, short/long-term disability, and accident coverage. Up to $50,000 employer-paid life insurance. 401(k) with 100% company match on the first 4%. Ongoing training, development, and advancement opportunities. Work Schedule MondayFriday, 8:00 AM 5:00 PM. Full-time, hourly position. Location Jacksonville, FL. This is an in-office position based at Petticoat-Schmitt's Jacksonville headquarters. What We Expect Ability to pass a pre-employment background check and drug screen. Consistent, reliable, and predictable attendance. Professional appearance and conduct. Ability to handle confidential financial and business information appropriately. Strong attention to accuracy, organization, and timely completion of responsibilities. Commitment to living Petticoat-Schmitt's values of Accountability, Character, and Teamwork. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. About Petticoat-Schmitt Headquartered in Jacksonville, FL since 2007, Petticoat-Schmitt Civil Contractors, Inc. is a privately owned, employee-owned (ESOP) civil contracting firm. We specialize in public works, water resources (including water and wastewater treatment plants), and site development, with expertise in underground utilities, roadway construction, and related civil infrastructure. Agency Disclaimer Petticoat-Schmitt Civil Contractors, Inc. does not accept unsolicited resumes from staffing agencies or third-party recruiters. Any unsolicited resumes will be considered the property of Petticoat-Schmitt, and no fees will be paid for such submissions. Equal Opportunity Employer Petticoat-Schmitt Civil Contractors, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.