Administrative Coordinator

Position Details
Position Information
Recruitment/Posting Title
Administrative Coordinator

Job Category
URA-AFT Administrative

Department
Paul Robeson Cultural Center

Overview
The PRCC is one of four cultural centers under the umbrella of the Cultural Center Collaborative in the Division of Student Affairs. The four centers, which also includes the Asian American Cultural Center, the Center for Latino Arts & Culture, and the Center for Social Justice Education & LGBT Communities, work in partnership to support the needs of historically underrepresented and marginalized communities by creating welcoming and holistic learning environments inclusive of all identities and allies.

The vision of the PRCC is to develop a community where all students, especially students of the African diaspora, participate in guided educational discourse, leadership development, and out of the classroom engagement that cultivates meaningful experiences, fosters positive relationships, and facilitates inclusive spaces where individuals can be their authentic-self.

Posting Summary
Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for the Paul Robseon Cultural Center (PRCC).
Among the key duties of the position are the following:

• Manages and oversees all administrative functions and provides support to programmatic elements of the PRCC.
• Oversees the day-to-day operations of these offices.
• Provides support to 3 other professional staff members, and directly supervises work study student employees.
• Supports the logistics and implementation of a variety of programs and events such as Black Welcome Week, Black History Month, and student leadership development programs.
• Performs complex professional, administrative, and operational tasks.
• Handles oversight of space reservations; processing contracts, invoices, and purchasing requisition, and hiring and payroll management for student employees.
• Arranges and coordinates the logistics for events and meetings, serving as the unit representative when working with the various venues, vendors, departments, and professional services.
• Participates as a full member of the unit in developing, administering, and evaluating the office's overall operation and programming.

FLSA
Nonexempt

Grade
04

Salary Details

Minimum Salary
59893.480

Mid Range Salary
73909.480

Maximum Salary
87925.480

Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status
Full Time

Working Hours

Standard Hours
37.50

Daily Work Shift

Work Arrangement

Union Description
URA-AFT Administrative

Payroll Designation
PeopleSoft

Seniority Unit

Terms of Appointment
Staff - 12 month

Position Pension Eligibility
ABP

Qualifications
Minimum Education and Experience

• Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of student affairs and programming in a higher education setting plus a minimum of two years experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Excellent written and oral communication with attention to detail, as well as strong organizational and time management and event coordination skills
• Must possess strong customer service, and problem solving skills and ability to communicate effectively with new students, parents/families, faculty/staff and student leaders/employees
• Demonstrated ability to possess a calm demeanor when communicating with different constituencies and diverse audiences
• Ability to manage multiple priorities simultaneously and adhere to deadlines
• Cultural competency to work within cultural settings on a range of academic, student life, admissions, financial aid, counseling, health, disability and safety issues at a large, multi-faceted research university.
• Computer proficiency in Microsoft Office Suite, Outlook and virtual platforms such as Zoom
• Ability to work both independently and as a constructive, collaborate member of the Cultural Center Collaborative team.

Preferred Qualifications

• Knowledge of purchasing (SciQuest), contract preparation and bid processes. Knowledge of managing timesheets and payroll.

Equipment Utilized

• PC, Apple and Microsoft Office Suite, Google Docs/Forms, MailChimp.

Physical Demands and Work Environment

• May be required to travel to other campus locations and offices and lift boxes related to promotional items, as needed.
• This position may be required to work flexible work hours and/or overtime during peak operational periods including late August - September, and late April - early May to support departmental operations.

Special Conditions

• Available to work nights and weekends on occasion with schedules adjusted accordingly.

Posting Details
Posting Number
26ST1036

Posting Open Date
05/21/2026

Special Instructions to Applicants

Regional Campus
Rutgers University-New Brunswick

Home Location Campus
Busch (RU-New Brunswick)

City
Piscataway

State
NJ

Location Details

Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: