ADMINISTRATIVE ASSISTANT 5

About This Job

The mission of Pinecrest Supports and Services Center is to support people with intellectual and developmental disabilities to reach treatment goals and to return to more integrated community living settings. Pinecrest Supports & Services Center (PSSC) is seeking a dedicated Administrative Assistant 5 to join our dynamic team. We are seeking out an individual who can be responsible in assisting the Pinecrest Administration Department. An ideal candidate should possess the following competencies:

Core Competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions. - Successful Behaviors: Follows directions reliably, adjusts to feedback, and completes tasks on time.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement. - Successful Behaviors: Communicates clearly, listens actively, and explains complex ideas well.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes. - Successful Behaviors: Owns results, meets standards, and responds to feedback professionally.

Preferred Competencies:

• Acting Decisively: The ability to make timely, confident decisions using sound reason. - Successful Behaviors: Decides quickly, owns results, and explains reasoning.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others. - Successful Behaviors: Follows policies, meets expectations, and communicates clearly and respectfully across situations.
• Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals. - Successful Behaviors: Plans and completes work on time using tools and strategies to stay focused and on track.

Minimum Qualifications

Four years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Incumbent independently prepares responses for the Administrator to inquiries from parents of the individuals served, staff from OCDD Central Office, LDH State Facilities director, State Legislators and other officials.
• Maintains public relations with on-campus and off-campus community as well as contact with staff, private and public officials, other professional organizations and the general public.
• Exercises initiative in securing information as needed from other offices (internal and external) for meetings, reports and presentations.
• Coordinates travel arrangements for the Administrator and prepares appropriate travel reimbursement vouchers.
• Monitors timekeeping records for department heads under the supervision of the Administrator, ensuring that payroll-related documents are completed timely and accurately.
• Ensures that PES's and PES checklists are prepared and submitted in a timely manner.
• Completes annual training and safety meetings as required by the agency.
• Prepares Human Resource-related documents for employees under the supervision of the Administrator.
• Files Office of Risk Management (ORM) claims regarding state property, such as buildings, vehicle accidents and vehicle glass repair claims.
• Assists the Regional Attorney with the preparation of court documents, such as preparing documentation from Psychologist and filing paperwork at courthouse, to ensure safety and protection of health and stability of the individuals in LDH custody.

Position-Specific Details:

Location: Pinecrest Supports and Services Center - Administration

Appointment Type: This position may be filled by Probation, Promotion, Demotion, Lateral Transfer, or Detail to Special Duty.

Schedule: Shift: 8:00 AM - 4:30 PM Pass Days: Saturday and Sunday

Compensation: $18.04 hourly - $35.40 hourly

How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. * Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Application may be rejected if incomplete.

Contact Information: For further information about this vacancy, contact: Jimmie Bernard Pinecrest Supports & Services Center P.O. Box 5191, Pineville, LA 71360 View email address on click.appcast.io

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Benefits

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

• Insurance Coverage More information can be found at
• Parental Leave – Up to six weeks paid parental leave More information can be found at
• Holidays and Leave – State employees receive the following paid holidays each year:
• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
• Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
• Louisiana State Employees Retirement System ( )
• Teacher's Retirement System of Louisiana ( ),
• Louisiana School Employees Retirement System ( ), among others