Office Manager, Financial Services

Office Manager Opportunity

Tallahassee State College (TSC), recently recognized as one of the Most Promising Places to Work in Community Colleges for 2025, is excited to announce a full-time opportunity for the position of Office Manager with the Financial Services Department.

We are seeking a dedicated professional who shares our commitment to fostering a vibrant workplace community.

The Office Manager is a key component of the Financial Services team and is responsible for daily office tasks including processing of incoming and outgoing mail, financial status report reviews, office procurement, maintenance requests and special projects as assigned. The position performs advanced clerical/secretarial and administrative support functions of considerable variety and complexity requiring exercising considerable judgment and initiative in completing assignments for a director, department head or coordinator.

Day-to-day, you'll be responsible for:

• Providing administrative and clerical support for the Financial Services team. Handling all phases of travel such as making travel arrangements and corresponding paperwork. Maintaining subject files, schedules, meetings and maintaining calendar. Responding to incoming calls and mail, and processing a variety of documents. Reviewing mail for significance and preparing response in advance of review if indicated. Supervising OPS employees and work study students. Preparing for various meetings and may act as recording secretary. Safeguarding all information of a privileged nature and preparing accurate minutes for approval. Typing and proofreading ads, memos, letters, reports, forms, etc., for the office.
• Overseeing monthly budget expenditures for Financial Services. Maintaining supply inventory for the office. Preparing procurement documents and maintenance work orders. Acting as relief for various positions in the office as scheduled. Assisting in planning, developing and maintaining data programs to aid with awarding contracts. Assisting Coordinators with contract reviews.
• Supporting Managers with periodic report reviews (budget, spending, receivables). Identifying anomalies and assist Managers in resolution as directed. Assisting the Director in the annual budget process. Maintaining supply inventory for the office. Preparing order requisitions.
• Supporting accounts receivable with back-office payment processing. Receiving, verifying and maintaining records for accuracy. Maintaining calendar for approved absences of department staff.
• Serving as Website Content Manager for Financial Services. Assisting director in the printing and dissemination of printed materials and publications from various sources. Compiling data and preparing periodic reports and surveys. Preparing maintenance work orders and equipment transfer paperwork. Providing support to users of copy machine; ordering materials/paper required for both machines.

We're seeking a candidate who brings not only technical expertise but also a passion for education and student success. Our ideal candidate will have:

• Graduation from a standard high school or equivalency diploma.
• Five (5) years of progressively responsible bookkeeping, secretarial and/or clerical experience; or an equivalent combination of education and experience.

At Tallahassee State College, we're not just shaping the leaders of tomorrow – we are committed to fostering the growth and development of every team member. As part of our College community, you'll enjoy:

• A dynamic campus atmosphere where your contributions directly impact student success.
• A culture that champions continuous improvement, where students and staff alike are valued and empowered.
• A supportive team that encourages collaboration, creativity, and innovation.

What We Offer We offer more than just a competitive salary of $41,509.62 - $46,490.77 annually. When you join the team at TSC, you'll also enjoy:

• Comprehensive State of Florida benefits, including retirement through the Florida Retirement System.
• Opportunities for professional development.
• A generous leave policy, including paid holidays plus winter and spring breaks.
• A collaborative and inspiring campus community.
• Tuition waivers and tuition reimbursement programs for continuous learning.
• Free access to TSC athletics, fine arts, and performing arts events.

A Little About Us

Established in 1966, Tallahassee State College is dedicated to providing high-quality educational opportunities for students from Leon, Gadsden, and Wakulla counties, as well as from throughout the state, nation, and abroad. TSC offers a wide range of academic and workforce training programs, including associate degrees, bachelor's degrees, and in-demand certifications. Consistently ranked as one of the top colleges in the nation, our vision is to be recognized as your College of Choice.