Administrative Specialist - UBA / Herbert Wertheim College of Business

Job Title: Administrative Specialist - UBA / Herbert Wertheim College of Business Location: Tallahassee, FL Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 61935 Department University Business Administrators - Herbert Wertheim College of Business Responsibilities Serves as the departmental HR and faculty development liaison for the HWCOB, its departments, programs, and institutes. Manages departmental and Dean's office processes related to Faculty Development & Advancement, ensuring processes and materials comply with College and University Guidelines. Develops data collection and recording methods for information storage and retrieval, including Years in Rank/Tenure Clock documents. Coordinates reports and reviews as requested by the OFDA. Responsible for managing departmental HR transactional functions for the Herbert Wertheim College of Business and its respective schools, centers and institutes, with a focus on faculty and OPS positions. Assists new employees with onboarding and monitoring the hiring process to completion. Manages active appointment reports, spreadsheets, and payroll cost center reports, ensuring accurate and timely data. Responsible for researching and initiating processes required to correct errors and ensure proper payroll payments. Maintains departmental personnel files in compliance with Federal, State, and University laws, policies, and guidelines. Serves as the primary FACET and AOR representative. Interprets, recommends and implements policies and procedures with the deans and other management personnel to ensure adherence to federal, state, university and college laws, rules, policies and business practices. Responsible for ensuring HR compliance at the Herbert Wertheim College of Business. Participates in policy development for Departmental HR and faculty development functions. Serves as a resource for supervisors to ensure they have a good understanding of the University policies and procedures. Guides and advises supervisors through the recruiting process. Serves as liaison with other University departments. Highly visible representative of the Herbert Wertheim College of Business and the Office of the Dean through correspondence and meetings. Develops and carries out communication procedures for dissemination of University and Dean's Office directives related to human resources, faculty development and advancements. Prepares, reviews, edits, and analyses reports. Creates reports for upper management, department chairs and program directors regarding faculty retention and turnover. Manages appointment spreadsheets for respective employees and provides regular rate management reports to college leadership to track faculty rate. Qualifications A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.) The ideal candidate should have experience in FSU HR processes. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer. #J-18808-Ljbffr