Administrative Assistant

Position Overview The Administrative Assistant provides administrative, document control, and other support to ensure efficient office operations. This position is responsible for maintaining electronic & physical records, supporting customer documentation requests and providing general administrative support to management & staff. Key Responsibilities Document Control & Records Management Scan, organize, and maintain electronic records within the company’s cloud-based filing system. Maintain and organize physical files and records in accordance with company retention requirements. Ensure documents are accurately filed and easily retrievable. Support document retention and archiving activities. Scan shipping packets for retention and customer delivery. Office Administration Order and maintain office, kitchen, facility, and vending supplies. Assist with reception and general office support duties as required. Support Managers with administrative tasks, reports and special projects as needed. Accounting Support Assist the Accounting & HR Administrator with matching invoices, packing slips, and purchase orders. Assist with administrative functions related to accounts payable and accounts receivable. Qualifications High school diploma or equivalent required. Prior administrative, office support or accounting support experience preferred. Knowledge, Skill, and Abilities Strong organizational and document management skills. Proficiency in Microsoft Office Ability to learn company software and cloud-based filing systems. Strong attention to detail and accuracy. Effective verbal and written communication skills. Ability to prioritize and manage multiple responsibilities. Available Benefits Paid Time Off Paid Holidays 401(k) with Matching Individual Coverage HRA Supplemental Insurance Paid Parental Leave #J-18808-Ljbffr